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Executive Secretaries and Administrative Assistants

Nexus Staff for Businesses
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Albany, NY, USA
Sep 19, 2026

Job Title: Administrative Assistant
Employment Type: Contract
Work Hours: 37.5 hrs./week
Work site: 100% Onsite
Location: Empire State Plaza, , Albany, NY 12224
Job Duration: 3 Months (w/ possible extension)
Closing: 07/14/2026


Duties & Skills:
  • Monitor the Student Payroll inbox, respond to or forward inquiries as appropriate
  • Create physical folders for new paid interns
  • Review incoming paperwork for interns to ensure completeness and accuracy
  • Process required transactions for paid interns in HR systems
  • Create Leave and Accrual Tracking System (LATS) profiles and share related instruction email with paid interns
  • File paperwork in physical file and/or move paperwork to electronic files once processed
  • Follow up with interns for incorrect, missing or incomplete paperwork or to obtain additional information
  • Receive and sort through mail
  • Coordinate with ASB/building security for visitors
  • Perform other duties as assigned

Miscellaneous Information:
  • Monday through Friday 8:30am - 4:30pm, 37.5 hours per week.
  • There are various options for parking in downtown Albany - visitor lot $10/day, municipal parking and private lot, etc.
  • Preferred Education: High School
  • Interview: First round will be virtual, and second round will be in person.
  • Training will be provided.

The Nexus Staff Difference:
  • Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
  • We offer weekly payments via ACH (Automated Clearing House).
  • Serving as Prime Vendors to New York State and New York City for over 10 years.
About Nexus Staff for Businesses
At Nexus Staff, We Recruit, Hire, and HR Manage So You Don't have to... Based in New York our Staffing Agency Saves Time and Money.
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