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Executive Secretaries and Administrative Assistants

Nexus Staff for Businesses
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New York, NY, USA
Sep 11, 2026
Facilities


Job Title: Administrative Assistant Employment Type: Contract
Work Hours: 37.5 hrs./week Work site: 100% Onsite.
Location: One State Street, New York, NY 10004 Pay Rate: TBD
Job Duration: 2 years Closing: 07/10/2026.

Job Number:

Minimum Candidate Qualifications:
  1. Three years of experience in one or more of the following: Facilities, property or space management, warehouse and inventory operations, fleet or parking management, telecommunications, mail room operations, printing, or records management and retention experience.
  2. Eligible to work in New York State

2. Job Description and Required Services:
  • The Office Services and Facilities Management Units are seeking a qualified facilities professional, to fulfil the role of Facilities Management Administrator.
  • The administrator will collaborate with the Director of Facilities and Operations to ensure that New York City Client facilities operate safely, efficiently, and effectively.
  • The person hired for the role will be expected to assist with facilities operations; space planning; vendor and contract oversight; building maintenance coordination; oversee storage and inventory operations; oversee maintenance and labor work; and collaborate with relevant internal and external partners on facilities operations.

Job Duties Include:
  • Assist in coordinating office service operations, including office moves, staff relocations, workspace assignments, workstation installations, and space utilization activities to ensure operational efficiency and continuity of services.
  • Schedule, manage, and oversee conference room operations, shared workspace usage, and office activity logistics, including communication of changes to staff and management.
  • Serve in a support role as a liaison with building management and maintenance staff, assisting in coordinating and resolving facility, safety, and workplace issues.
  • Assist with administrative and operational support functions, including procurement documentation, mailroom and courier coordination, recordkeeping, recycling and maintenance of schedules, logs, and reports.
  • Assign and manage tasks within the ticketing system.

Preferred skills/qualifications:
  • Experience in facilities operations, building services, space planning, or project management support.
  • Three years of prior facilities or building management experience is preferred but not required, provided transferable administrative and operational skills are demonstrated.

Miscellaneous Information:
  • Monday through Friday, 9 AM to 5 PM; 40 hours per week.
  • Telecommuting is not allowable for this position.
  • The Department does not provide parking, but the office is accessible by mass transit.
  • Interviews will be conducted in-person or online based on availability.
  • Training will be provided.

The Nexus Staff Difference:
  • Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
  • We offer weekly payments via ACH (Automated Clearing House).
  • Serving as Prime Vendors to New York State and New York City for over 10 years.
About Nexus Staff for Businesses
At Nexus Staff, We Recruit, Hire, and HR Manage So You Don't have to... Based in New York our Staffing Agency Saves Time and Money.
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