Job Description: Attendance Secretary (Part-Time, Hourly)

Position Title:

Attendance Secretary

Classification:

Part-Time, Non-Exempt, Hourly

Reports To:

Building Principal (or designee)

Position Summary:

The Attendance Secretary is responsible for maintaining accurate student attendance records and providing clerical and administrative support related to daily attendance procedures. This position serves as a primary point of contact for families regarding student absences, tardiness, and early dismissals, and supports school administration in maintaining accurate attendance reporting and compliance.

Essential Duties and Responsibilities:

• Maintain and update daily student attendance records in the student information system
• Communicate with parents/guardians regarding student absences, tardiness, and early dismissals
• Verify and document absence notes, phone calls, and electronic submissions
• Generate and distribute attendance reports as requested by administration
• Identify and report attendance concerns or patterns to school administration
• Ensure accuracy of attendance coding in accordance with district procedures
• Maintain confidentiality of student records in compliance with FERPA and district policy
• Provide general clerical support and front office assistance as needed, including phones and reception coverage
• Occasionally travel between school buildings on campus to deliver or retrieve mail, documents, and related materials

Qualifications:

• High school diploma or equivalent required
• Prior clerical, office, or school-based experience preferred
• Strong organizational, communication, and interpersonal skills
• Proficiency with computer systems and student information systems preferred
• Ability to multitask, prioritize responsibilities, and maintain confidentiality

Physical Requirements:

• Ability to sit, stand, and perform computer-based tasks for extended periods
• Ability to communicate effectively in person, by phone, and electronically
• Occasional lifting of office materials up to 25 pounds
• Ability to move between buildings on campus as needed

Work Schedule:

• Part-time position
• Schedule generally follows the student schedule but may be adjusted based on the needs of the organization and building operations

Compensation:

This is a non-benefit eligible, part-time hourly position. Hourly rate of pay shall be in accordance with the applicable collective bargaining agreement and/or district policy, as applicable.

Equal Employment Opportunity (EEO) Statement

North Stonington Public Schools does not discriminate in any employment practice, education program, or educational activity on the basis of race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability (including, but not limited to, intellectual disability, past or present history of mental disorder, physical disability or learning disability), genetic information, or any other basis prohibited by Connecticut state and/or federal nondiscrimination laws. North Stonington Public Schools is an EOE. Inquiries regarding North Stonington Public Schools' nondiscrimination policies and practices should be directed to: Allison Reyes, Associate Principal, Wheeler High School/Middle School, 297 Norwich-Westerly Road, North Stonington, CT. Tel: 860-535-0377. 

This job description is intended to provide a general overview of the position and is not intended to be an exhaustive list of duties. Responsibilities may be modified as needed to meet the needs of the district.