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About the Role
We're hiring an Executive Assistant who will work side-by-side with our CEO every day. You'll own his calendar, manage his inbox, run his travel, and act as the operational backbone that lets him focus on the highest-leverage parts of running the company.
This role is designed for someone with high intellect, strong curiosity, and technical fluency who wants a front-row seat to how a venture-backed robotics company is built. You’ll ramp quickly, develop deep context on the CEO's daily operations, and become a trusted partner in keeping the CEO organized, prepared, and productive.
We’re open to candidates with prior EA experience as well as recent graduates who demonstrate strong judgment, professionalism, and a bias toward action.
This is a full-time, in-person role supporting our CEO and team at Multiply Labs’ San Francisco headquarters.
Responsibilities
Own the CEO’s Time and Attention (End-to-End)
- Serve as the primary operator for all scheduling and calendar management—business and personal
- Proactively structure the CEO’s day, week, and travel to align with top company priorities
- Protect focus time aggressively and ensure seamless transitions between commitments
- Coordinate personal obligations (appointments, calls, errands, etc.) with the same rigor as business meetings
- Anticipate conflicts, bottlenecks, and inefficiencies before they happen
Run the CEO’s Inbox and Commitments
- Triage and prioritize a high-volume inbox with speed and judgment
- Draft clear, precise internal and external communications on behalf of the CEO
- Track all commitments and ensure every follow-up is completed without exception
- Maintain tight control over open loops across business and personal contexts
Execute at a High Tempo, Across Contexts
- Keep the CEO fully on track throughout the day—meetings, decisions, follow-ups, transitions
- Operate with urgency, accuracy, and calm under pressure in constantly shifting conditions
- Solve problems independently and escalate only when necessary
Coordinate High-Stakes Interactions
- Schedule and coordinate with board members, investors, leadership team executives, and external partners
- Support meeting preparation, agendas, logistics, and follow-through
- Ensure executive interactions are frictionless, timely, and well-prepared
Travel & Logistics (Business + Personal)
- Own end-to-end planning for complex domestic and international travel
- Build detailed itineraries and handle last-minute changes without disruption
- Ensure all logistics—business and personal—are executed flawlessly
Office & Operational Support (10–20%)
- Help ensure the office runs smoothly on a day-to-day basis
- Answer the front door and greet visitors and guests
- Manage supplies, kitchen stock, and vendor coordination
- Help onboard new team members with tools and administrative support
- Handle facilities requests and small operational issues from employees
- Support a well-organized, efficient, and high-functioning work environment
This role reports to the VP of Business Operations and People and works closely with the Interim Chief of Staff.
Experience
We are looking for a rare combination of judgment, execution speed, and reliability.
- 1–3 years experience (elite recent graduates encouraged to apply)
- Extremely organized with near-obsessive attention to detail
- Fast thinker who can operate in ambiguity and autonomy
- High judgment—knows what matters and what doesn’t
- Tech-native and quick to learn new tools and systems
- Exceptional written communication: crisp, structured, and precise
- Calm, steady, and reliable under pressure and shifting priorities
- Strong internal drive—you take ownership without being asked
- Comfortable working in a high-expectation, high-trust environment
What Success Looks Like
- The CEO’s calendar is tightly optimized around company priorities and never a source of distraction
- Inbox and commitments are fully controlled, with no dropped threads
- Personal and professional obligations are seamlessly integrated and executed
- The CEO consistently operates with clarity, focus, and minimal operational friction
- Projects and tasks are executed smoothly with minimal oversight or need for escalation
- Stakeholders experience fast, precise, and reliable communication at all times
Why This Role
- Direct, daily proximity to the CEO and executive decision-making
- Accelerated learning curve in operations, leadership, and company building
- High trust and high autonomy from day one
- A strong foundation for future roles in operations or startup leadership
Total Rewards & Life at Multiply Labs
- Competitive Compensation: Salary range of $80,000 - $110,000 a year plus meaningful early-stage equity. We want our team to have a real stake in the future we’re building.
- Premium Health: Premium Medical, Dental, and Vision plans with subsidies for child dependents.
- Wealth Building: 401(k) with a 4% company match to help you plan for the long term.
- Pre-Tax Commuter Benefit: Pay for eligible transit and parking with pre-tax dollars to save on commuting costs.
- Parental Support: Robust Paid Parental Leave to support your family’s newest additions.
- True Flexibility: We offer Flexible PTO and 12 Paid Holidays, trusting you to manage your time and recharge when you need it.
- No Set Hours: Set your own schedule in alignment with your manager and team. We hold a high bar, measuring success by impact and outcomes – not hours logged.
- Office Perks: A vibrant SF office culture featuring catered team lunches, stocked kitchen, and frequent team events.
- H-1B and Green Card sponsorship available for exceptional talent.
- Referral bonuses for helping us build a world-class team.
- Great people, meaningful work, and a team that genuinely believes in what we're building.
Come build the world’s best robots—and help make life-saving therapies accessible to all.
$80,000 - $110,000 a year
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.