Job Title: Principal's Secretary   

Exemption Status/Test: Nonexempt

Reports to: Principal                              

Date Revised: 7/2023

Dept./School: Summit Leadership Academy    

Pay Grade/Days: Clerical 2/ 226

Primary Purpose: 

Ensure efficient operation of the school administrative office and provide clerical services for the school's  administrative staff. 

Qualifications: 

Education/Certification: 

High school diploma or GED 

Special Knowledge/Skills: 

Proficient keyboarding and file maintenance skills 

Ability to use software to develop spreadsheets, databases, and do word processing Ability to maintain accurate and auditable records 

Knowledge of basic accounting principles 

Ability to follow verbal and written instructions 

Ability to perform a variety of tasks often changing assignment on short notice 

Effective organizational, communication, and interpersonal skills 

Experience: 

1 year secretarial experience 

Major Responsibilities and Duties: 

Records, Reports, and Correspondence 

1. Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and  payment authorizations following district standards and requirements. 
2. Maintain teachers, para and substitute attendance.  Monitor and process time sheets, supplemental pay,  leave requests, comp time, absence documentation and reports. Compile information and submit to the central office  according to established procedures and deadlines. 
3. Maintain the school calendar of events. 

1. Schedule meetings,  appointments and maintain a calendar for principals. 

Accounting and Inventory 

1. Prepare and make cash deposits for activity account(s). 
2. Assist with campus budget preparation and maintain accurate records of expenditures. Monitor budget balances and report to the Principal as requested. 
3. Prepare requisitions and process purchase orders;  receive, store, and issue supplies and equipment. 
4. Maintain inventory of  equipment and supplies. 

Other 

1. Assist administrative staff with planning, preparation, and setup of faculty meetings and campus activities. 
2. Sort, distribute, or deliver mail and other documents. 
3. Administer medication to students, check temperatures, and notify parents of student illness in  nurse’s absence. 
4. Maintain confidentiality. 
5. Follow district safety protocols and emergency procedures. 
6. Use a positive approach in all customer service transactions

Supervisory Responsibilities: 

1. Monitor the work of campus clerical staff.

Mental Demands/Physical Demands/Environmental Factors: 

Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) 

Environment: May work prolonged or irregular hours 

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all  responsibilities and duties that may be assigned or skills that may be required.