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Human Resources Administrative Assistant

Viva Site
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Richardson, TX, USA
May 21, 2026
Human Resources
Human Resources Administrative Assistant
 
VIVA Pediatrics
VIVA Pediatrics is a home health services company with a specialty in private duty nursing, skilled nursing visits and therapy for infants and children. We are committed to providing each patient with an exceptional level of care and attention. At our agency, we are proud to be nurse owned and operated. Our dedicated staff works together as a team to provide high-quality comprehensive care to medically fragile children. VIVA's core mission is to staff compassionate and understanding caregivers that take pride in paying close attention to each patient's needs. 
 
Summary of functions: 
Supports company operations by following company policies and procedures. Responsible for performing a variety of duties. This position requires communication between candidates for field position, branch staff and corporate HR in order to facilitate the hiring of field staff as well we additionally administrative tasks. This position requires an individual to be multi-tasked, have computer skills, great communication skills and be efficient. 
 
Competencies:
Communication 
Coachable 
Following Policies & Procedures
Problem solving 
Leadership
 
Major Duties and Responsibilities: 
Timely processing of entering new hire in appropriate HR systems and creating employee files
Filing and proper document maintenance
Process required background checks as requested by offices
Track and run MVR reports as required
Weekly renewable reminders to field office staff, log communications
Maintains calendar with candidate updates and confirms interview/orientation with candidates
Greet and direct candidates upon arrival and ensures sign in and sing out documentation completed
Completes necessary HR requirements and reference checks on candidates past work experience
Collecting expiring credentials for all staff
Assist Human Resources Director and Human Resources Specialist as needed
Mail birthday cards from the company, each month
Send office and field staff birthday and anniversary announcement emails to all employees and for employee newsletter
Issue Employee of the Month, Nurse of the Month, and Therapist of the Month gift cards
Process and Maintain VIVA Coin submissions
Assists with recruiting events as requested and approved
General office duties including filing, mailing, faxing and similar tasks
 Printing and mailing client MARS, POC's, Emergency Plans, Medication, etc. 
Maintains high-level of confidentiality with client and staff protected/personal information
Provide effective communication to patient/family, team members, and other health care professionals
Facilitates the communications system for clients and staff which may include mail distribution, phone system, memo's, answers incoming calls, documents and disseminates appropriate messages
Assist with monthly auditing of employee HR files
Ordering and stocking office supplies
Must be able to prioritize and multi-task in a fast-paced environment
Ensures nursing candidates meet required hiring standards for VIVA Pediatrics
Performs other duties as required
 
Benefits: 
401(k)
Dental insurance
Disability insurance 
Employee assistance program 
Health insurance
Life insurance
Paid time off
Vision insurance
Voluntary insurance (accident & critical illness)
 
Join us at VIVA Pediatrics, where your career is more than a job - it's a journey of growth, support, and purpose. Apply now and be a part of a team that's making a difference, one child at a time!
 
 

About Viva Site
VIVA Pediatric Home Health Care offers a compassionate and comprehensive approach to meeting the medical needs of children from birth to the age of 20, from the comfort of their own home.
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