McLean County Unit District No. 5

JOB DESCRIPTION

Position Title: Administrative Assistant � HR(Exempt, 12 Month)
Department: Human Resources
Reports To: Director of Human Resources
FLSA Classification: Exempt
FTE: 1.0

Position Summary

The Administrative Assistant for Human Resources provides essential administrative support to the HR department, with a focus on employee onboarding and maintaining accurate HR data. This position ensures compliance with federal and state employment laws, Illinois School Code, and Board of Education policies while supporting a positive and efficient onboarding experience for all new employees.

Essential Duties and Responsibilities

• Maintain and ensure accuracy of employee information within HRIS platforms such as Tyler School ERP Pro, Frontline Recruitment & Hiring, and GCN.
• Conduct regular quality checks to verify data integrity across all HR systems.
• Schedule and conduct in-person onboarding appointments with new employees.
• Ensure all required employment documentation is collected, verified, and compliant prior to hire; follow up with new employees regarding any missing materials.
• Enter new employee information into HRIS systems and process employment status changes, including name, address, and position updates.
• Collaborate with the Payroll department to ensure timely and accurate processing of employee information.
• Assist with planning and facilitating new hire orientation sessions.
• Provide administrative and technical support to the HR team as needed.
• Perform other related duties as assigned.
   

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Previous experience in Human Resources or administrative support strongly preferred.
• Proficiency in Microsoft Office (Word, Excel) and Google Workspace (Drive, Docs, Sheets, Forms).
• Experience using HRIS systems and maintaining data accuracy; Tyler School ERP Pro experience preferred.
• Excellent attention to detail, organizational skills, and ability to manage multiple priorities.
• Demonstrated professionalism, discretion, and ability to maintain confidentiality.
• Strong interpersonal and communication skills; comfortable meeting and assisting employees in person.
• Ability to work independently with minimal supervision.
• Must be able to sit and work at a computer for extended periods of time.
• Regular, consistent attendance required at assigned work locations.
   

Compensation and Benefits

• Salary Range: $41,000 � $52,000 (commensurate with education and experience)
• Benefits: Fully Board-paid Medical, Dental, and Vision insurance available
   

Application Process

Interested candidates should apply online at www.unit5.org.

INTERNAL APPLICANTS WANTING TO APPLY SHOULD USE THE INTERNAL APPLICATION