Job Title: Executive Assistant / Board Liaison 
Location: Springfield, Missouri 
Department: Administration 
Employment Type: Full-time 

Job Summary: 
Join a mission-driven organization where your work directly supports executive leadership and a governing board dedicated to making a difference in the lives of others. As an Executive Assistant / Board Liaison, you will play a highly visible and impactful role by (1) partnering closely with the CEO, (2) supporting strategic board operations, (3) helping drive key initiatives forward, (4) fostering strong relationships across leadership and stakeholders, and (5) contributing to an organized, efficient, and collaborative workplace culture. We are looking for a detail-oriented professional who thrives in a fast-paced environment, demonstrates exceptional communication skills, and brings a proactive, solutions-focused mindset. 

In this role, you will provide high-level administrative and project support to the CEO and Board of Directors. You will coordinate meetings and events, manage communication and documentation, prepare executive-level materials, and serve as a key liaison between leadership, board members, and internal teams. Your ability to maintain organization, anticipate needs, and ensure seamless operations will directly contribute to the success of executive initiatives and governance activities. 

This position offers… 
• Employee Assistance Program – 24/7 counseling services, legal assistance, & financial consultation for you and your household at no cost  
• Mileage Reimbursement – Company paid for work functions requiring travel 
• Employee Discounts – Hotels, Theme Parks & Attractions, College Tuition 
• Workplace Culture - An environment cultivating employee wellbeing, valuing each individual's humanity, and actively promoting a healthy, joyful workforce 
• Additional Perks & Benefits - Scroll down to bottom of this post to learn more 

Key Responsibilities: 
• Partner with the CEO and Board of Directors to coordinate meetings, retreats, and key initiatives that support organizational success 
• Facilitate meaningful engagement by preparing agendas, presentations, and materials that drive productive and informed discussions 
• Manage executive calendar, travel arrangements, and scheduling logistics to ensure efficient use of leadership time 
• Serve as a central liaison between executive leadership, board members, and internal stakeholders to promote clear and positive communication 
• Coordinate and attend board and committee meetings, ensuring accurate documentation and timely follow-up on action items 
• Maintain official board records, including meeting minutes, resolutions, attendance, and governance documentation 
• Support board recruitment efforts by coordinating communication, onboarding, and orientation for new members 
• Oversee and maintain board portal systems and directories, ensuring accurate and accessible information for all participants 
• Assist with special projects and organizational initiatives, tracking progress and coordinating execution across teams 
• Support executive office financial processes, including expense reporting, budgeting coordination, and adherence to AP/AR procedures 

Education, Experience, and/or Credential Qualifications: 
• Bachelor’s degree in a related field required (may substitute with an additional 4 years of relevant experience) 
• Minimum of 4 years of experience supporting executive-level leadership required 
• Experience with project coordination or management preferred 
• Experience working with boards of directors or in a liaison capacity preferred 

Additional Qualifications: 
• Valid driver’s license, acceptable driving record, and current auto insurance required 
• Ability to successfully pass background screenings, including criminal record, driving history, abuse/neglect checks, and fingerprinting 
• Strong written, verbal, and interpersonal communication skills across in-person, virtual, and written platforms 
• Excellent time management and organizational skills with the ability to manage multiple priorities 
• Strong problem-solving abilities and attention to detail 
• Proficiency in Microsoft Word, PowerPoint, and general office systems 
• Knowledge of regulatory guidelines, organizational policies, and applicable federal and state laws 

Physical Requirements 
• Perform primarily sedentary work, involving sitting for extended periods with occasional walking or standing 
• Exert up to 10 pounds of force occasionally for lifting or moving items 
• Use repetitive hand, finger, and arm movements for typing and writing during the workday 

Keywords: Executive Assistant, Board Liaison, Administrative Support, Executive Support, Board Coordination, Project Coordination, Calendar Management, Meeting Planning, Governance Support, Office Administration