Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries.

     

JOB DESCRIPTION:

About Abbott

Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.

Working at Abbott 

At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You’ll also have access to: 

• Career development with an international company where you can grow the career you dream of. 
• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year. 
• An excellent retirement savings plan with a high employer contribution 
• Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree. 
• A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.  
• A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.  

The Opportunity

Provide advanced administrative support to two or more Divisional Vice Presidents and other managers/directors as assigned. May provide backup support to higher-level management as needed.

What You’ll Work On

Responsibilities include fielding and screening telephone calls; managing calendars (Microsoft Outlook); making travel, meeting and event arrangements; preparing expense reports (Concur & One Concur); processing invoices (SRM and SharePoint); receiving and directing visitors, word processing (Microsoft Word), creating spreadsheets (Microsoft Excel) and presentations (Microsoft PowerPoint), and filing in compliance with corporate and government regulations. Demonstrated ability to work well with all levels of internal management and staff, outside clients and vendors. Sensitivity to confidential matters is required. Support and propose events or activities that help establish community for broader IT in the California area, or across Medical Device IT globally.

Other duties include-

· Manage correspondence and schedule couriers, Webex (Zoom) meetings; mobile phone setups, acting as a liaison for remote access issues.

· Support for tracking budget expenditures.

· Compliance with applicable Corporate and Divisional Policies and procedures.

· Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).

· Order business cards, stationery, and departmental office supplies.

· Use intermediate to advanced software skills to perform work assigned.

· Use and understand Microsoft Office Suite, Microsoft Teams, Microsoft Power Apps and other business-specific software, including the Corporate Travel Web site, and Workday (employee performance management systems).

· Coordinate new employee office set-ups and onboarding.

Position Accountability / Scope:

· Consistently interacts with high-level leadership.

· Frequently handles confidential or business-sensitive information. Data is typically employee-level or one-dimensional.

· Exhibits extraordinary attention to detail, critical thinking, adaptability and integrity.

· Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.

· Proactively identifies and resolves scheduling conflicts.

· Adheres to processes and guidelines

· Coordinates new employee office set-up and onboarding

· May train/coordinate work for new administrative assistants

· Follows onboarding procedures

· Strong executive presence, interacts with high level leadership daily

· Consistently handles confidential or business sensitive information

Required Qualifications

· High school diploma or equivalent

· 5+ years of experience or equivalent

· Operates independently and works on own initiative

· Advanced knowledge of Microsoft Office Suite, Microsoft Teams, Adobe Acrobat, Visio or OrgPlus, and Outlook required. Microsoft Power Apps knowledge preferred.

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives:  www.abbottbenefits.com

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.

     

The base pay for this position is

$27.35 – $54.75/hour

In specific locations, the pay range may vary from the range posted.

     

JOB FAMILY:

Administrative Support

     

DIVISION:

BTS Business Technology Services

        

LOCATION:

United States > Santa Clara : Building B - SC

     

ADDITIONAL LOCATIONS:

     

WORK SHIFT:

Standard

     

TRAVEL:

Not specified

     

MEDICAL SURVEILLANCE:

Not Applicable

     

SIGNIFICANT WORK ACTIVITIES:

Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday)

     

Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.

     

EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf

     

EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf