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Administrative Secretary

Kanawha-Charleston Health Department
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Kanawha County, WV, USA
May 17, 2026
Government Full-Time

Nature of Work


***This job opportunity is not in the classified service and is not covered by the West Virginia Division of Personnel merit system. ***


Division:  Legal

Office Location:  900 Pennsylvania Avenue, Charleston, WV 25302 


The Legal Division of the WV Offices of the Insurance Commissioner provides legal counsel to the agency and staff, drafts and promulgates statutes, investigates code/rule violations, responds to litigation, hearings, and coordinates receivership activities. 

The ideal candidate will be responsible for performing the following duties:

  • Provides administrative, legal secretarial, and related confidential duties for the Deputy Commissioner, General Counsel, and Legal Division, as needed. 
  • Assists the General Counsel in all matters requiring support such as scheduling, drafting letters, reports, orders and other documents, travel approval and reimbursement, and technical proof reading and correction on drafts of legislation.
  • Obtains and composes information for annual reports.
  • Maintains calendar for the legislative session and rulemaking deadlines.
  • Supports the work of the Legal Division by working directly with the legislative committee, counsel and staff, and the Secretary of State’s office and Department of Revenue.
  • Tracks all insurance related legislation during the session.
  • Coordinates with the Department of Revenue and Secretary of State on rule filing requirements.
  • Files all agency rules with the Secretary of State on the e-filing system.
  • Composes letters and memorandums.
  • Prepares and processes emergency orders.
  • Processes and oversees distribution of informational letters, insurance bulletins, and notices.
  • Processes public hearing and meeting notices with the Secretary of State to ensure compliance.
  • Establishes and revises forms, procedures, formats, and standards for office procedures and correspondence.
  • Tracks and maintains all confidential employee grievance files.
  • Assists with administrative support for the Executive Division.
  • Provides support to the Workers’ Compensation Industrial Counsel and Permanent Total Disability Review Board.
  • Assists attorneys with CLE registration and presentations for CLE or other industry/consumer groups.
  • Assists with the hiring packets and interview scheduling for new hires in the Legal Division.
  • Maintains a litigation status report and maintains files for agency’s outside litigation.
  • Performs legal research and agency historical research regarding insurance related issues and administrative issues.
  • Performs other duties as assigned.

Click The APPLY Link To Apply Online. 

Minimum Qualifications

TRAINING: Graduation from a standard four-year high school or the equivalent.

EXPERIENCE: Six years of full-time or equivalent part-time paid experience in secretarial work, two years must have included administrative support or complex clerical duties.
SUBSTITUTION: Successful full-time study in an accredited college or university, or resident business or vocational school training may be substituted through an established formula for the required experience.

Other Information


Come join our team!


We believe our employees deserve the best to make sure they have a great work-life balance.  The WV Offices of the Insurance Commissioner offers a great benefit package that includes: 

  • Holidays - Minimum of 12 paid holidays
  • Leave Accrual - Ample Annual (starting at 4.61 hours a pay period) and Sick Leave (5.55 hours a pay period) Accrual 
  • Medical Insurance - Insurance through Public Employees Insurance Agency (PEIA) with several plan options and Flexible Benefits through Mountaineer Flex Benefits to cover additional needs
  • Life Insurance - Free $10,000 Basic Life Insurance and additional life insurance offered at a low cost to you
  • Retirement - Mandatory retirement where the employee contributes a portion of their annual salary and the employer also contributes, in addition to an optional 457 deferred compensation retirement plan

 

 

 

 

department

Revenue - Insurance Commission
About Kanawha-Charleston Health Department
‘The Kanawha-Charleston Health Department promotes health and safety, as well as the health interests of the citizens of Kanawha County and the City of Charleston
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