Administrative Assistant – South Bend, IN

This full-time opportunity is designed for someone who enjoys supporting production and shipping operations within a manufacturing environment while handling a variety of administrative responsibilities throughout the day.

This opening was created due to company growth, and the team is looking for someone who is detail-oriented, adaptable, and comfortable working independently in a relaxed but productive office environment. The culture is described as upbeat, positive, and easy going, while still placing a strong emphasis on completing work accurately and on time.

Job Duties:
• Using NetSuite to create, process, and close production orders and builds daily
• Coordinating freight scheduling and preparing shipments for multiple customers and delivery locations
• Maintaining accurate shipment records, tracking updates, and completed build confirmations
• Reviewing products, quantities, and shipping documentation to ensure accuracy
• Communicating shipment readiness, changes, or issues with production personnel and internal teams
• Handling production and shipping-related administrative tasks to support daily operations
• Reviewing packing slips and completing material receipts in NetSuite
• Assisting with office and operational support duties as needed

It’s a match for someone who enjoys staying organized, communicating with both office and production teams, and supporting a fast-moving manufacturing environment. Candidates with experience using NetSuite or other ERP systems, along with backgrounds in manufacturing, production, shipping, or warehouse office environments, are especially encouraged to apply.

Requirements:
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and shifting deadlines
• Strong communication skills with office staff and production employees
• Ability to work independently and take ownership of daily responsibilities
• Adaptable and flexible in a changing production environment
• Experience with NetSuite or similar ERP systems preferred
• Previous manufacturing, shipping, warehouse, or production office experience strongly preferred
• General computer proficiency and administrative skills

Benefits:
• 401(k)
• Dental Insurance
• Health Insurance
• Life Insurance
• Paid Time Off
• Vision Insurance

• Entries into Specialized Staffing's Investing in Your Future Giveaway

Personnel Partners, a division of Specialized Staffing Solutions, LLC. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.