24th April, 2026

Job Brief:

A growing, high-performing law firm is seeking an experienced Executive Assistant to support its Owner and Managing Partner. This is a high-impact role requiring exceptional judgment, discretion, and the ability to anticipate needs while ensuring seamless day-to-day execution.
You will serve as a trusted partner and gatekeeper—managing priorities, coordinating communication across the firm, and driving follow-through on key initiatives. This role is ideal for someone who thrives in fast-paced, professional environments and takes pride in operational excellence.

The Job:

The Executive Assistant will play a central role in supporting leadership, ensuring alignment across teams, and maintaining smooth operations through strong organization, communication, and execution.

Key Responsibilities:

• Manage a complex, ever-changing calendar, including scheduling, prioritization, and coordination of meetings
  • Oversee email management, ensuring timely responses and proper prioritization
  • Anticipate and resolve scheduling conflicts proactively
  • Prepare meeting materials, agendas, presentations, and follow-up action items
  • Handle sensitive and confidential information with the highest level of discretion
  • Serve as a gatekeeper and liaison for internal and external communications
  • Track deadlines, deliverables, and commitments to ensure priorities are met
  • Draft, proofread, and edit correspondence, reports, and presentations
  • Support administrative tasks such as time entry and expense submissions
  • Assist with special projects and firm-wide initiatives

• Act as liaison between leadership, staff, attorneys, clients, and external stakeholders
  • Coordinate business travel, offsites, and firm events
  • Support internal communications to ensure clarity and consistency from leadership
  • Represent leadership professionally in all interactions

• Coordinate with vendors and service providers as needed
  • Partner cross-functionally with IT, HR, Operations, and Finance teams
  • Support high-priority administrative and operational projects

• 5+ years of experience supporting senior leadership as an Executive Assistant (law firm or professional services preferred)
  • Exceptional written and verbal communication skills
  • Strong organizational skills with the ability to manage multiple priorities
  • High level of discretion, professionalism, and sound judgment
  • Proactive, resourceful, and solutions-oriented mindset
  • Ability to work independently in a fast-paced environment
  • Strong relationship-building and interpersonal skills
  • Proficiency in Microsoft Office; experience with tools like QuickBooks or FileVine is a plus
  • Bachelor’s degree preferred; Spanish fluency is a plus

• Competitive compensation + benefits
  • Opportunity to partner closely with firm leadership
  • High-impact role within a growing, collaborative environment
  • Exposure to firm-wide strategy and operations