Executive Assistant to CEO (Remote)

Location: Remote (LATAM / South Africa / Philippines)
Employment Type: Full-Time (Independent Contractor)
Reports to: Founder / CEO

About the Company

We are a fast-growing, tech-enabled company operating in the digital commerce space, focused on building scalable systems, efficient operations, and high-performing teams.

With a lean team of ~10 and ambitious growth plans, we are looking for a high-impact Executive Assistant to CEO who can act as a force multiplier for the Founder — bringing structure, speed, and operational clarity to the business.

This is not a traditional admin role. This is a strategic operator who thrives in ambiguity, builds systems, and proactively drives execution.

The Role

This role exists to buy back the Founder’s time and increase organizational efficiency.

You will operate as the central nervous system of the business, ensuring that priorities are executed, communication flows smoothly, and systems are continuously improved.

You’ll move between executive support, operations, and light project management, owning outcomes — not just tasks.

Key Responsibilities

Executive Support & Communication

• Manage and optimize the Founder’s calendar, priorities, and daily workflow
   
• Coordinate meetings, agendas, and follow-ups to ensure decisions turn into action
   
• Act as a gatekeeper and facilitator across internal and external communications
   
• Draft, review, and send emails, documents, and internal updates on behalf of the Founder
   
• Ensure nothing falls through the cracks across tasks, deadlines, and commitments
   

Operations & Systems Management

• Build, document, and improve internal processes and workflows
   
• Identify inefficiencies and proactively implement better systems
   
• Manage tools such as project management platforms, CRMs, and communication tools
   
• Create dashboards, trackers, and reporting systems to improve visibility
   

Project Management & Execution

• Own and drive cross-functional projects from start to finish
   
• Track progress across initiatives and ensure timely execution
   
• Coordinate across team members to align priorities and deliverables
   
• Hold stakeholders accountable to deadlines and outcomes
   

Automation & AI Leverage

• Identify opportunities to streamline workflows using automation tools
   
• Implement AI tools (ChatGPT, Zapier, etc.) to improve efficiency and output
   
• Continuously optimize how the business operates using modern tools
   

Strategic Support

• Act as a thought partner to the Founder on business priorities
   
• Prepare briefs, research, and summaries to support decision-making
   
• Help translate high-level ideas into actionable plans
   
• Step in wherever needed to solve problems and unblock progress
   

Ideal Candidate Profile

Experience

• 3–7+ years as an Executive Assistant, Operations Manager, or Chief of Staff
   
• Experience supporting founders, executives, or fast-growing teams
   
• Background in startups, agencies, or high-growth environments strongly preferred
   
• Experience working with US-based companies is a plus
   

Skills & Traits

• Proactive Ownership: You anticipate needs before they arise
   
• Systems Thinker: You naturally organize chaos into structure
   
• Execution-Oriented: You move fast and get things done without handholding
   
• Highly Organized: Strong attention to detail and follow-through
   
• Strong Communicator: Clear, concise, and professional in written and verbal communication
   
• Tech-Savvy: Comfortable with modern tools, automation, and AI
   
• Adaptable: Thrives in fast-paced, evolving environments
   

Nice to Have

• Experience with tools like Notion, Slack, Asana, ClickUp, HubSpot, etc.
   
• Exposure to automation tools (Zapier, Make, etc.)
   
• Multilingual (English required; Spanish/French a plus)
   

Working Style & Expectations

• Operates independently with minimal oversight
   
• Comfortable working in a remote, async environment
   
• Aligns closely with US time zones (partial overlap preferred)
   
• Takes full ownership of outcomes, not just tasks
   

Compensation & Structure

• Monthly compensation: ~$1,800 – $2,500 USD depending on experience
   
• Fully remote, long-term opportunity
   
• Independent contractor engagement
   

Why This Role Matters

This is a high-leverage hire that directly impacts the company’s growth.

Success in this role means:

• The Founder is focused only on high-value work
   
• The team operates more efficiently and with clarity
   
• Systems scale with the business instead of breaking