Description

The Part-Time Administrative Assistant provides clerical and administrative support to the Parks and Recreation Department, with primary responsibility for supporting the Director. This position focuses on back-end departmental operations including budget assistance, accounts payable, financial reconciliation, and recreation program administration, while also providing general clerical support and limited public-facing assistance.

Examples of Duties

• Assist the Director with budget preparation, tracking, and reporting
• Process accounts payable transactions and maintain accurate expenditure records
• Reconcile departmental credit card statements and supporting documentation
• Administer program registrations, facility reservations, and participant records using Civic Rec software
• Maintain departmental files, databases, and administrative records
• Prepare correspondence, reports, spreadsheets, and other documents as directed
• Assist with purchasing requests and supply inventory tracking
• Answer phones, respond to emails, and assist residents with general program inquiries
• Support special events and community activities as needed
• Perform other related duties as assigned

Minimum Qualifications

• High school diploma or GED required; associate degree or coursework in business, accounting, or public administration preferred
• Two (2) years of administrative, clerical, or financial support experience preferred
• Experience with accounts payable or budget support in a government or municipal setting preferred
• Experience with recreation management software, particularly Civic Rec, preferred
• Valid driver's license may be required depending on assignment

Supplemental Information

• Strong attention to detail and accuracy in financial recordkeeping
• Proficiency in Microsoft Office Suite, with emphasis on Excel and Word
• Experience with or ability to learn recreation management software (Civic Rec preferred)
• Familiarity with accounts payable processes and basic municipal budgeting practices
• Ability to handle confidential financial and personnel information with discretion
• Strong organizational and time management skills
• Effective written and verbal communication skills
• Professional customer service skills in person, by phone, and electronically
• Ability to work independently and follow through on assigned tasks with minimal supervision