Description

The Executive Assistant provides high-level administrative and operational support to the Vice President for Student Success and Enrollment Management. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced higher education environment. The Executive Assistant serves as a key liaison between the Vice President’s office and internal and external stakeholders, ensuring efficient communication and coordination of activities that support student success and enrollment initiatives.

Examples of Duties

• Manage the Vice President’s complex calendar, including scheduling meetings, events, and travel arrangements. 
• Prepare briefing materials, reports, presentations, and correspondence. 
• Coordinate and prioritize incoming requests, ensuring timely follow-up and resolution. 
• Serve as the primary point of contact for the Vice President’s office. 
• Facilitate communication between the Vice President and university leadership, faculty, staff, students, and external partners. 
• Draft, edit, and proofread communications on behalf of the Vice President. 
• Coordinate meetings, including agendas, minutes, and follow-up actions. 
• Support planning and execution of strategic initiatives related to student success and enrollment management. 
• Maintain confidential files and records with a high level of accuracy and discretion. 
• Monitor budgets, process invoices, and track expenditures as needed. 
• Assist with data collection and reporting for enrollment and student success metrics. 
• Coordinate special projects, committees, and task forces led by the Vice President. 
• Assist in planning and executing events such as orientations, recruitment events, and student success programs. 
• Track project timelines and ensure deliverables are met. 
• Oversee daily operations of the Vice President’s office. 
• Develop and implement administrative processes to improve efficiency. 
• Provide support and guidance to other administrative staff as needed. 

Typical Qualifications

• Bachelor’s degree or equivalent combination of education and experience. 
• 3–5 years of executive-level administrative support experience. 
• Excellent organizational, time management, and multitasking skills. 
• Strong written and verbal communication skills. 
• Demonstrated ability to handle confidential information with discretion. 
• Proficiency in Microsoft Office Suite and standard office technologies

Preferred

• Experience in higher education or enrollment management. 
• Familiarity with student information systems and data reporting tools. 
• Experience supporting senior-level executives. 

Supplemental Information

• Professionalism and discretion 
• Attention to detail 
• Problem-solving and initiative 
• Interpersonal and relationship-building skills 
• Ability to work independ0ently and collaboratively 
• Adaptability in a dynamic environment