We are a nationally active firm with a strong presence in high-value commercial transactions. As we continue to scale, we are seeking a highly capable, discreet, and proactive Executive Assistant to serve as the right hand to our Managing Partner (“MP”). 

This is not a general office administrative role. It requires exceptional communication judgment, organizational command, and professional presence. You will serve as the gatekeeper, project manager, and executive-level proxy for the Managing Partner, overseeing internal and external communications, providing corporate and personal level support, managing time and priorities, and serving as a key facilitator to and for the MP. 

This role will also provide select support to other C-level executives as needed, ensuring coordination and alignment across executive priorities.

COMPENSATION: Based on experience.

HOW TO APPLY:

Please submit the following:

Cover letter, to include;

• Salary requirement.
• Outline of skills and experience that make you an ideal candidate for this position.

Resume: Please include prior salary/remuneration for the last 2 positions (if/as applies).

• Serve as the right hand to the Managing Partner, providing a broad range of high-level confidential support, both corporate and personal.
• Act as the primary point of contact for the MP, serving diplomatically as a liaison between internal teams and external parties, while upholding and promoting strong, respectful, and positive relationships across all interactions.
• Proactively monitor division-level key metrics and provide timely periodic reports or data summaries to support the Managing Partner’s oversight and decision-making. 
• Manage all MP schedules, priorities, and communications, and delegate to other staff members as needed.
• Manage, screen, and respond to communications for and on behalf of the MP (calls, email, calendar, text, LinkedIn, etc.).
• Assist with preparing, proofreading, and reviewing contracts, NDAs, LOIs, and other legal forms and documentation 
• Manage calendar coordination, travel arrangements, meeting preparation, and facilitation.
• Help organize, delegate, and make reservations for events and meetings.
• Perform follow-up actions and maintain records of key interactions with clients, partners, and internal stakeholders.
• Research and prepare business reports and presentations, as well as assist with marketing materials and marketing projects as needed. 
• Handle confidential materials and communications with the utmost discretion
• Manage and coordinate special projects for the MP.
• Manage MP records, filing, and database updates.
• Plan and manage client and employee recognition programs/awards
• Be a champion of our values, integrity-first culture, and servant-leadership mindset.

 QUALITIES YOU WILL NEED:

• Strong emotional intelligence and interpersonal skills; able to navigate high-level relationships with tact and professionalism.
• Expert-level verbal and written communication skills.
• Meticulously detailed, organized, efficient, and able to manage competing priorities with calm, speed, and precision.
• Highly proactive, with the confidence and judgment to take initiative and act independently.  
• Exceptionally tech-savvy and comfortable with digital environments, platforms, and software.  
• Confident and outgoing personality, a can-do mindset, but with a humble disposition. 

• Minimum of a bachelor’s degree and/or relevant professional experience.
• Minimum 5+ years of experience in or supporting C-Level executives.
• Candidates with experience in commercial real estate, private equity, or mergers & acquisitions, along with an active or inactive real estate license, will be given strong consideration.
• Real estate license (active or inactive) is a plus.

Technology: General office software/platforms used include, but are not limited to:

• Windows
• Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Google Drive, Dropbox, OneDrive
• Adobe Acrobat Pro
• Zipforms, DocuSign
• CoStar, LoopNet, MLS +
• CRM (Salesforce, Airtable, etc.)
• MailChimp
• STDB/ESRI
• Photoshop
• WordPress +++