Status: Exempt, Full-Time, Calendar Year

Overall Objectives

The Bilingual Executive Assistant provides high-level administrative support to the Executive Director, helps manage Executive Director communications, coordinates initiatives, and helps support/further the mission and daily operations of Yinghua Academy. This role requires strong bilingual communication skills (English/Mandarin), exceptional organizational ability, and sound judgment. The Bilingual Executive Assistant also helps plan and implement major school events, supports external partnerships, and provides oversight for certain program areas.

Principal Roles & Responsibilities

• Manage the Executive Director’s calendar, including scheduling meetings, appointments, and event attendance.
• Prepares and sends written communications on behalf of the Executive Director, ensuring clarity, accuracy, and appropriate tone.
• Answers and responds to phone calls, relaying messages and information to the Executive Director in a timely and professional manner.
• Support the Executive Director with board meeting preparation, document management, and hospitality.
• Track tasks and projects for timely completion, following up as needed to ensure progress.
• Plan and coordinate school-wide events (Yinghua University, Tea and Talk events, and Kindergarten Round-Up, graduation, etc.). Duties include logistics planning, material preparation, day-of coordination, and serving as a professional representative during events.
• Serve as a representative of the Executive Director during events, providing professional and culturally competent service.
• Coordinate the planning and execution of the school’s annual Lunar New Year celebration, working closely with leadership, academic departments, and administrative teams.
• Provides oversight and support for select student-focused programs and services as assigned by school leadership to meet evolving school needs.
• Collaborate with program staff to monitor schedules, attendance, safety protocols, and staff performance.
• Support relationships and communications with international sister schools, including correspondence, coordination of visits, and cultural exchange initiatives.
• Attend school events and activities as a representative of school leadership.

Communication

• Draft, translate, and edit correspondence, communications, and reports in both English and Mandarin.
• Serve as a liaison between the Executive Director and staff, families, and external partners by relaying timely and accurate messages and maintaining consistent communication.
• Provide translation support for Executive Director communications and live interpretation when needed.
• Prepare presentation materials, briefing documents, and talking points for internal and external meetings.

Professional Conduct

• Upholds professional and ethical standards in all interactions, maintaining confidentiality and respect in all matters, including student-related information and sensitive organizational topics.
• Models and encourages all behavior outlined by the Board-approved Professional Conduct Policy.
• Maintains confidentiality in all areas related to students.
• Demonstrates reliability and good judgment.
• Participates in required training and ongoing relevant professional development.
• Commitment to Yinghua Academy’s mission, values, and guiding principles.
• Maintains a professional image and a positive attitude.
• Completes responsibilities in a timely and accurate manner.
• Meets set objectives and goals and requires minimal supervision.
• Takes pride in work and is committed to quality.

Benefits

We offer a comprehensive benefits package for employees working a minimum of 30 hours per week. This includes health, dental, and vision insurance, Kavira (direct-to-employer healthcare), Flexible Spending Accounts for medical and dependent care, as well as life insurance, accidental death and dismemberment (AD&D) coverage, and long-term disability insurance.

Yinghua Academy is an Equal Opportunity Employer

Yinghua Academy District 4140-07 prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at https://www.yinghuaacademy.org/ourteamadministration/school-management/

Qualifications

• Bachelor’s degree required; Master’s degree preferred
• Fluency in Mandarin Chinese and English (spoken and written) required
• Experience working in a K–8 school setting and/or in an administrative support role strongly preferred
• Exceptional organizational skills with the ability to manage complex schedules, multitask, prioritize, and meet deadlines in a fast-paced environment
• Strong verbal and written communication skills, with the ability to convey information clearly and professionally
• High level of discretion, sound judgment, and the ability to handle confidential or sensitive information with integrity
• Proven ability to work both independently and collaboratively across departments
• Skilled in building trust and maintaining positive relationships with diverse individuals and groups
• Proficiency in Google Workspace, spreadsheets, and digital collaboration tools
• Cultural competence and the ability to work respectfully within a multilingual, multicultural school community
• Willingness and availability to work occasional evenings and weekends for school events

Employee Requirements

Must meet all employment requirements including, but not limited to, criminal background checks and reference checks.