Position Summary This is a high-impact, high-visibility role providing strategic and administrative support to the Chief Executive Officer (CEO) and Chief Financial Officer (CFO) at IMG Academy. The Executive Assistant serves as a critical partner in maximizing executive effectiveness by managing complex priorities, coordinating high-stakes engagements, and acting as a trusted liaison to internal leaders, external partners, and board-level stakeholders. This role requires exceptional judgment, discretion, and attention to detail, along with the ability to anticipate needs, streamline operations, and proactively support both day-to-day execution and longer-term priorities. The ideal candidate thrives in a fast-paced, high-performance environment and operates with professionalism, adaptability, and a solutions-oriented mindset. Position Responsibilities Manage complex and dynamic calendars, including internal and external meetings, strategic planning sessions, and high-priority engagements Coordinate domestic and international travel logistics, including detailed itineraries, accommodations, transportation, and expense reporting Serve as a strategic partner to the CEO and CFO by anticipating needs, identifying potential challenges, and proactively supporting day-to-day operations Draft, edit, and prepare executive-level communications, presentations, talking points, and reports Handle highly sensitive and confidential information with the utmost integrity and discretion Track, prioritize, and help drive execution of key deliverables and follow-ups across cross-functional teams Lead planning and execution of board and executive-level meetings, including end-to-end event logistics (venue coordination, catering, materials preparation, IT alignment, and on-site support) Manage board-related logistics and governance coordination, including travel, materials distribution, and board platform administration Coordinate executive engagement opportunities, including conferences, speaking engagements, media, and podcasts Oversee logistics for internal meetings and key campus engagements, ensuring seamless execution and alignment across stakeholders Support daily transportation logistics for executives, including scheduling and coordination for on-campus movement and external travel needs Serve as the primary point of contact for executive visitors, managing end-to-end experience and logistics Represent the CEO/CFO office with professionalism and responsiveness in all communications Execute special projects and additional responsibilities as assigned Ensure adherence to all company policies, procedures, and business ethics standards Knowledge, Skills, and Abilities Bachelor’s degree required 3+ years of executive or senior-level administrative support experience Strong organizational and time management skills, with the ability to manage multiple priorities Excellent written and verbal communication skills Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel) Strong interpersonal skills and ability to build relationships across teams Demonstrated ability to handle confidential information with discretion Detail-oriented, proactive, and adaptable Preferred Skills Bachelor’s degree in Business Administration, Communications, or related field Experience in sports, education, or corporate environments