Title: Athletics Administrative Assistant

Reports To: Director of Athletics

Mission: Committed to Jesus Christ, North Cobb Christian School provides a biblically based, academically excellent education in a nurturing environment, developing students’ potential to impact their world for Christ.

Qualifications: 

The primary function of this position is to ensure and coordinate the smooth daily operation of the Athletic Department.  Responsibilities include providing a wide range of administrative, logistical and relational support to the Director of Athletics, coaches, student-athletes and families. 

Bachelor's degree and educational administrative support experience preferred. Must be proficient in Google Applications and experience with FACTS/RenWeb is a plus.

Employee Profile:

• Spiritually, the employee shall possess characteristics that reflect: 
• A personal relationship with God through faith in Jesus Christ as Savior and Lord. 
• Evidence of spiritual maturity with a commitment to glorifying and honoring God in all areas of life 
• Acceptance without reservation of the NCCS doctrinal beliefs. 
• A strong clear Christian testimony. 
• A mature, godly spirit. 
• A person of faith and prayer
  
  

Personally, the employee’s life shall reflect: 

• A lifestyle of biblical integrity. 
• A spirit of dedication, commitment, flexibility, and responsiveness. 
• The ability to listen and respond to counsel.
  
  

Duties and Responsibilities:

Administrative and Operational Support

• Provide daily administrative support to the Director of Athletics including communication, document management, assisting with financial records and scheduling
• Manage and maintain records for student-athlete compliance for participation 
  • Ensure GHSA (state association) and NCCS compliance for all teams, student-athletes and coaches
  • Monitor player eligibility and communicate updates to parents as needed
• Provide game day operation support
  • Manage ticket sales through GoFan and coordinate gate workers
  • Assist with planning and signage
  • Verify officials and transportation
  • Manage student attendance in FACTS/RenWeb
  • Assist as needed at sporting events
• Manage Athletic department financial processes
  • Place orders for small items and Coca-Cola products
  • Submit required purchasing paperwork to the NCCS Business Office 
  • Assist coaches with purchase documentation for teams
  • Manage cash boxes and receipts for deposit with NCCS Business Office
  • Provide Business Office with documentation for billing athletes for sports fees
• Manage Athletic records, rosters and documentation
  
  

Logistical Support 

• Produce a weekly schedule of all games and practices for internal use by coaches, US faculty, MS faculty, and Athletics staff
• Secure officials and contracts for competitions
• Coordinate transportation for teams with the NCCS Transportation Director
• Enter and update schedules on FMX, the NCCS internal calendar system
• Maintaining and updating information on NCCS website calendars
• Coordinating facility requests for athletic spaces on campus
• Assist with organization and maintenance of team uniforms
• Assist with planning and execution of special events including Hall of Fame, Annual Golf Tournament and End of the Year Signings and Awards program
• Assist coaches with season end parties and awards 
  
  

Communication and Customer Service

• Serve as point of contact for students, parents, and coaches
• Communicate upcoming tryout dates, game information, playoff details, etc
• Ability to manage multiple projects and deadlines simultaneously and effectively
• Effectively communicate with colleagues, students and parents, answering questions in a professional and friendly manner
• Proactive problem-solver with high attention to detail and follow-through
• Assist Team Parents and those responsible for managing team concessions as needed
  
  

Other Information:

• This is an 11 month, full time (40 hours per week) contract position. 
• Benefits include medical & dental plan, retirement plan and tuition discount.