POSITION SUMMARY: 

Provide high-level administrative support to the Division President, Senior Leadership team and day-to-day management of the Northeast Division office, based out of Parsippany, NJ. The person will conduct the role in an effective, confidential, and efficient manner, while demonstrating strong customer focus and ensuring seamless coordination across office operations, leadership needs, and internal and external partners.  

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Coordinate schedules, make appointments, arrange and coordinate travel schedule, maintain calendar, and contacts 

• Arrange meetings, including all logistics (catering, agendas, and facilities) 

• Create PowerPoint presentations as directed 

• Keep the President and leadership team informed and follow up on all assignments in a timely, effective and efficient manner 

• Manage requests for Division President’s time in a timely and customer focused manner 

• Prepare expense reports for team  

• Organize and maintain filing system 

• Provides day-day office management support; including managing office visitors, ensuring the meeting and break rooms are tidy  

• Serve as liaison between the office and building management/landlord for maintenance, access, and facility related needs  

• Manage office security systems, including badge access, vendor coordination, and troubleshooting issues  

• Act as a liaison between the IT department and leadership team to support onboarding, offboarding, and day to day technology needs  

• Track and help drive completion of key deliverables and following up on outstanding items 

• Work with other assistants throughout the CRH/Americas Materials organization and across the rest of the company 

• Completes other duties as assigned 

• Manages the executive’s workflow and priorities and anticipating steps ahead and keeping them focused on the most important projects. 

• Create and distribute intercompany correspondence 

• Develop, refine and distribute presentations/materials for meetings and take meeting minutes as needed.  

KNOWLEDGE AND SKILL REQUIREMENTS: 

• Excellent verbal/written communication skills 

• Ability to handle confidential information (both oral and written) 

• Demonstrates close attention to detail  

• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Microsoft Teams) 

• Demonstrated strengths in customer focus, action orientation, problem solving, interpersonal savvy, time management, planning, organizing, dealing with ambiguity, composure, organizational savvy and drive for results 

• Ability to work independently and in a team environment 

• Ability for minimal travel 

• Ability to manage multiple priorities 

• Experience with Concur travel and expense  

EDUCATION: 

• High School Diploma or equivalent mandatory 

• A Bachelor’s degree is preferred.  

WORK EXPERIENCE: 

• 7-10 years’ experience supporting executives, preferably with a large public company.