Administrative Assistant – Farmers Insurance District Office

Position Overview

Are you an energetic, proactive professional who thrives on keeping things running smoothly? Farmers Insurance District 40 is searching for a dynamic Administrative Assistant to become the driving force behind our office's success! You'll do more than just manage files—you’ll play a vital role in streamlining district operations, keeping initiatives on track, and ensuring every project stays in motion.

Why You'll Love This Role

Here’s your chance to step into a role where organization meets impact. As the Administrative Assistant, you'll be at the heart of agency acquisitions, new agent launches, and ongoing district projects. Your influence will drive accountability, visibility, and results across our entire team!

Key Responsibilities

Operational Tracking & Reporting

• Maintain and update internal trackers for agency acquisitions, new agent launches, recruiting pipelines, and district metrics

• Ensure all trackers are accurate, updated daily, and instantly accessible

Project & Timeline Management

• Track milestones for acquisitions and launches to meet deadlines

• Proactively follow up with stakeholders, ensuring nothing falls behind

• Spot potential roadblocks and escalate when needed

Administrative Support

• Oversee calendars, meetings, and internal communications

• Prepare insightful reports and status updates for leadership

• Organize digital files and documentation to perfection

Process Coordination

• Help shape efficient workflows and continually improve office systems

• Assist in building dashboards and reporting tools for leadership

• Coordinate closely with recruiting, training, and leadership teams

Communication & Accountability

• Serve as the key liaison for district initiatives

• Send reminders, frequent updates, and follow-ups to keep projects on track

• Make sure that important details never slip through the cracks

What You Bring

Required:

• 2+ years in an administrative, executive assistant, or operations role

• Outstanding organizational and time-management skills

• High attention to detail and unwavering accuracy

• Proficiency in Microsoft Office (Excel, Outlook, Teams)

• Ability to juggle multiple priorities in a fast-paced environment

Preferred:

• Experience with project management tools (ClickUp, Asana, etc.)

• Background in insurance, sales operations, or recruiting support

• Skilled in trackers, dashboards, or reporting systems

Key Traits for Success

• Highly proactive—always one step ahead

• Process-driven and passionate about structure

• Detail-obsessed with precision as your mantra

• A clear, confident communicator

• Accountable—proudly owns results and outcomes

Compensation & Benefits

• Competitive base salary (based on experience)

• Performance-driven incentives and bonuses

• Exciting growth opportunities within Farmers Insurance

• Hands-on exposure to high-level district operations and leadership

Make Your Impact

Your work will directly fuel the expansion and success of our district. From launching new agency owners to tracking critical initiatives, your contributions will be seen, valued, and celebrated.

Apply today to become Farmers District 40’s next Administrative Assistant and launch your career in a role where every day brings fresh challenges and meaningful impact!