In-Office Schedule and may be eligible to work hybrid remote dependent on needs.

Deadline to apply: 5/8/26

Essential Functions and Responsibilities:

• Provides support for both on and off-site events that contribute to a positive and collaborative work environment. This includes but not limited to, CSO and CIO team events, strategic planning sessions, staff meetings, town halls, and employee engagement events. Assists in material preparation and communication as needed.
• Prepares CUSO Board and committee meeting packets, including preparing agendas, compiling board minutes, and editing documentation for formatting and accuracy. Collaborates with various departments to secure all required financial and other essential board packet documents in a timely manner.
• Manages Board and/or executive calendars, including scheduling Board and committee meetings, prioritizing and coordinating with staff and employees, and scheduling conferences, site visits, and other business travel.
• Manages Board and/or executive travel logistics, including booking flights, hotels, and conferences, arranging transportation, and preparing itineraries.
• Organizes and maintains strategic documents, data, policies, procedures, and information to ensure efficient and easy retrieval. Compiles and prepares reports, presentations, and documentation for strategic planning, leadership meetings, and board meetings, as assigned.
• Tracks and reconciles expenses, manages receipts, inputs expense reimbursements into the system, monitors to ensure expenses are reimbursed, and ensures accuracy and compliance with organizational policies. Prepares and submits check requests and invoices to Accounts Payable for processing, ensuring timely and accurate payment to vendors and partners.
• Maintains inventory list and stock levels, processes supply orders, and manages orders to budget, ensuring that building supply levels are adequate at all times.
• Arranges and coordinates meetings, including scheduling, venue logistics, food ordering, and communication with participants.
• Performs other job-related duties as required.

Experience:

• Minimum 5 years in office administration, preferably supporting senior executives. Required
• Experience managing a Board portal or similar technology. Preferred

Education:

• Bachelors Degree in a business field, or an equivalent combination of experience and education. Required

Other Skills Required:

• Proficiency in Microsoft 365, Word, Excel, PowerPoint, Outlook, Adobe Acrobat, Concur, and a Board portal software.
• Proficiency in Canva and DocuSign.
• Ability to adapt to and learn new technologies/systems/applications.
• Ability to work with limited instruction, research, create, and deliver reports, interpret results and problem solve.
• Strong ability to manage small details of large events to ensure resources are available, risks mitigated, and events progress smoothly.
• Knowledge of standard office administrative practices and procedures, and records management principles and practices.
• Excellent written and verbal professional communication skills.
• Ability to proofread and edit professional documents.
• Strong professional writing ability, including excellent grammar.
• Service-oriented mindset and flexibility in tasks.
• Basic budgeting and project management skills.
• Timeliness and follow-through in completing tasks.
• High level of confidentiality and ability to complete tasks in a professional manner.