Administrative Assistant

POSITION SUMMARY:     Reporting to Vice-President of Business Development and Vice-President of Operations this position provides essential clerical support to ensure process efficiency. The position will also assist in the management of the company IT program and participate in a wide range of logistical tasks to assist all departments. Thomas Industrial Coatings is an Equal Opportunity Employer.

Tasks:

• Manage office entry way and direct all invited entrants to the appropriate personnel
• Order office supplies for the efficiency of the building
• Answer main office phone line and direct calls to appropriate personnel
• Maintain and distribute company contact information
• Assist in daily management of the company IT program
• Provide onsite or remote IT support to staff and manage user accounts/ profiles
• Assist in software management
• Assist in daily management of the company driver eligibility and DOT programs
• Maintain office meeting calendar
• Assist in the coordination, management, administration, and logistics of events
• Carry out an efficient documentation filing system
• Assist with marketing and public relations
• Assist the operations and business development departments in executing processes
• Perform other duties as assigned

Required Skills and Abilities:

• Utilize excellent written and verbal communication skills
• Ability to perform computations with reasonable speed and accuracy
• Ability to multi-task and manage an office routine with consistency
• Excellent organizational and time management skills
• Ability to handle projects and communications of highly sensitive and confidential nature, where discretion and diplomacy are critical
• Familiarity with clerical practices, office procedures, and automated equipment
• Communicate effectively to vendors and customers
• Proficiency in Microsoft Office (Excel, Word, and PowerPoint), iPad/ iPhone-based applications, as well as proprietary software required

Experience, Education and Licensure:

• High school graduate or equivalent
• Greater than 5 years of office experience preferred
• Notary certification preferred