***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

Duties:

• Performs a variety of executive-level secretarial responsibilities that involve office planning, correspondence control, screening calls and visitors and resolving issues for the COS.
• Serves as a resource to other administrative secretaries, providing guidance and expertise on issues involving correspondence, filing procedures and a wide variety of administrative support functions. Mentors and trains administrative assistants.
• Coordinates and schedules leadership calendar, scheduling routine and professional meetings, events, luncheons, etc. and arranging hotel and travel arrangements. Submits travel vouchers and claims upon completion of travel.
• Prepares agendas and takes minutes of meetings.
• Gathers materials for use in reports and presentations. Maintains files of visual aids for use in the presentations and making the arrangements for the presentations.
• Reviews all documents, forms, proposals and travel requests to assure completeness and accuracy.
• Operates office equipment, including all PC based (MS Office) computer programs, LCD projector, laptop computer, typewriter, calculator, copying machine, fax machine, printers and dictation equipment.
• Takes meeting minutes, which may be of a highly technical and confidential nature, and tracks attendance.
• Serves as a back-up timekeeper.
• Performs other duties as assigned.

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work is normally sedentary but includes some walking, standing, bending and carrying light items such as papers and books. No special physical demands are required to perform the work.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See "Required Documents" below for details.

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Qualifications

SPECIALIZED EXPERIENCE: At least 1 year of specialized experience equivalent to at least the GS 7 grade level in the Federal Service that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. Specialized experience includes: performing a variety of secretarial responsibilities that involve office planning, correspondence control, screening calls and visitors and resolving issues; managing leadership calendar, coordinating meetings, conferences, and events and making travel arrangements; preparing agendas and taking meeting minutes; utilizing various types of office equipment, and computer software programs, including Microsoft Word, Excel, PowerPoint to prepare correspondence, reports, presentations, etc.; and training personnel on administrative functions.

AND

TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.