Administrative Assistant II (R26-44)

About RF for SUNY at the University at Albany:

Employment is with The Research Foundation for the State University of New York, a private, nonprofit, educational corporation that provides essential sponsored program administration and innovation support services to SUNY faculty and students whose ideas and research generate ground-breaking discovery and translate to entrepreneurial and economic development opportunities for New York State.

Working at the SUNY Research Foundation for the University at Albany, you will be part of a team that provides essential services to the University as it moves to the front ranks of American higher education, supporting the advancement of education, research and discovery. The University at Albany, a nationally recognized research university with outstanding faculty, researchers and staff, offers challenging, exciting and rewarding careers to those who seek opportunities to grow and excel.

Job Description:

The Professional Development Program (PDP) of the University at Albany's Rockefeller College seeks a service-minded individual who is committed to performing high-quality work to fill an Administrative Assistant II position within PDP's Early Childhood Education and Training Program in Albany, NY.

Description of Duties:

The Administrative Assistant II assists with day-to-day functions related to workforce training programs. This position provides administrative support to trainers including recording events in the learning management system, processing supply and print orders, coordinating travel arrangements and reimbursements, communicating with program training participants; answering phones and responding to inquiries; file management and other duties as assigned to fulfill contractual obligations.  Job responsibilities include, but are not limited to: 

• Enter and process class offerings in the learning management system; maintain registrations and attendance data and assist with project reporting.
• Arrange travel and process reimbursements for staff and program training participants.
• Obtain quotes and process purchase requisitions for supplies, equipment, venues, print orders, and other project related needs.
• Assist with preparation of training materials; facilitate material distribution including shipping to training sites and other locations as needed.
• Answer phones, respond to inquiries, and assist training participants.
• Other duties as assigned to meet project deliverables.

Requirements:

Minimum Qualifications:

• High school diploma and four years of office experience, two of which must be general administrative support experience in an office setting, OR an Associate degree or higher from a college or university accredited by a USDOE, or an internationally recognized accrediting organization, and two years of general administrative support experience in an office setting.
• Experience providing customer service.
• Excellent communication skills (interpersonal, written and verbal).
• Strong organizational skills.
• Experience with Microsoft Office (Outlook, Word, PowerPoint, Excel, and SharePoint) and the ability to format documents of a complex nature.
• Ability to manage, prioritize and complete numerous tasks within established deadlines, with strong attention to detail.
• Ability to work independently and also as part of a team.
• Ability to sit for several hours and lift/carry up to 20 lbs.
• Ability to occasionally travel on project business to NYS locations, including those not served by public transportation.
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging, relative to their role.

Preferred Qualifications:

• Bilingual - English/Spanish.
• Experience processing supply orders and purchase requisitions.
• Experience making travel arrangements and processing reimbursement requests.

Additional Information:

Salary Range: $40,000-$42,168 (annual)

Special Note: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. 

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three-year period. Please refer to the following website for the complete Annual Security Report ("Clery Report"): http://police.albany.edu/asr.htm

As an Equal Opportunity/Affirmative Action Employer, The Research Foundation for SUNY  will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law. 

The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.

Application Instructions:

Persons interested in this position should submit a resume, cover letter, and contact information for three work-related references.  Review of applications will begin immediately.

Review of applications will begin immediately and continue until the position is filled. 

This position is not eligible for visa sponsorship

URL: www.pdp.albany.edu/