School Secretary/Receptionist

Position Purpose
Under the direct supervision of the principal, provides clerical, secretarial, and administrative assistance to school administrators at Bethune Middle School, conveys information about school functions and procedures, and supports the broad range of services provided to students, parents, and instructional and support employees.

Essential Functions

• Prepares, copies, and distributes notices, memoranda, or other correspondence to inform school employees about activities, events, or other work-related matters.
• Assists in planning and scheduling school events and activities, and maintaining a calendar of school and student events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
• Assists in maintaining documents, files, and records for the purpose of providing up-to-date reference and an audit trail for compliance.
• Prepares purchase orders for the purpose of submitting to the school district's accounting/finance office.
• Assist in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
• Assist visitors to the office, including students, parents, substitute teachers, and others.
• Answers telephone calls and provides information and assistance to callers.
• Distribute incoming mail appropriately; send outgoing mail.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into the computer system regarding enrollment and student records (e.g., transportation, free and reduced lunch program, attendance, withdrawals).
• Responds to inquiries from students, parents, and employees, providing information, facilitating communication among parties, and/or providing direction.

Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of Bethune Middle School.
                Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all-inclusive of every task or responsibility.
 
Equipment
Uses standard office equipment such as a personal computer, copy machine, fax machine, and telephone.
 
Knowledge, Skills and Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply, and divide, and perform arithmetic operations.
• Ability to understand, apply, and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, electronic mail).
• Ability to problem-solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees, and others.
• Organizational and time management skills.
• Knowledge of office management procedures.

Qualification Profile
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. 
Typical qualifications would be equivalent to:

• Graduation from high school.
• Some Shorthand or speed writing skills desirable.

Important Note: Candidates selected for an interview by the hiring principal will need to provide the following:

• Current and most recent supervisor's name and contact information
• Two letters of recommendation OR two Applicant Recommendation Forms
• Complete history of secretary experience

Charlton County is an equal opportunity employer and does not discriminate because of race, color, sex, age, handicap, national origin, religion, or marital status in its educational programs, activities, hiring or promotional practices.