Job Overview:

Pay Range: $23.79hr - $28.79hr

Requirement/Must Have:

• Experience in handling a wide range of administrative and executive support related tasks.
• Ability to work independently.
• Well organized, flexible, and capable of supporting an office of diverse employees.
• Proficiency in preparing business correspondence, agendas, and presentations using Microsoft Office.
• Experience with event planning, reservation management, and on-site support.
• Ability to coordinate audio-visual equipment including Skype, WebEx, teleconference, and VTC.
• Experience in office and kitchen supply inventory management.
• Ability to manage shipping and printing requests.
• Compliance with OIG/GSA and background screening requirements.

Responsibilities:

• Organize, coordinate, and implement office processes and procedures to ensure organizational effectiveness.
• Support print device and mail services, office and supply inventory management, and conference room/AV support.
• Oversee coffee, Nespresso, water equipment, and plant maintenance.
• Manage food service operations and kitchen supply inventory.
• Handle special projects including executive visits, desk equipment relocations, and space adjustments.
• Administer conference room schedules and team-specific supply orders.
• Manage locker assignments and business card or gift card orders.
• Coordinate audio-visual equipment and prepare facilities for meetings.
• Establish and maintain par levels for all required basic office supplies throughout the building.
• Manage, maintain, clean, and organize supply stops and storage areas.
• Schedule, coordinate, and order catering for meetings and events.
• Identify, evaluate, research, and recommend solutions to office services related issues.
• Coordinate between departments and operating units to resolve day-to-day administrative issues.
• Maintain office phone lists, directory maintenance, and desk assignments.
• Actively participate in the Emergency Fire Warden Safety program for campus locations.

Skills:

• Administrative Support.
• Office Coordination.
• Event Planning.
• Inventory Management.
• Microsoft Office.
• Audio-Visual Support.
• Logistics.
• Customer Service.

Qualification And Education:

• Energetic experienced professional with the ability to manage multiple tasks.

Physical Requirements(Due to nature of job, The candidate must have):

• Ability to refill coffee and water machines.
• Ability to clean and organize supply stops and storage areas.
• Ability to assist with employee desk moves.