The Special Education Office Secretary provides clerical and administrative support to the Special Education Department. This position serves as a primary point of contact for staff, families, and visitors while maintaining accurate, timely, and confidential student records and documentation.

Essential Duties and Responsibilities

• Answer phones, greet visitors, screen calls, and direct inquiries appropriately.
• Maintain accurate and confidential special education records.
• File IEPs, evaluations, and other required documentation promptly.
• Mail evaluations and other special education correspondence.
• Update student enrollment, demographic, and program information in the district's student information system.
• Process transfer requests and assist with documentation for student move-ins and move-outs.
• Assist with Disability Determination paperwork and related documentation.
• Assist in gathering information and submitting required reports to DESE
• Maintain the Special Education calendar and schedule meetings as needed.
• Monitor paperwork and communicate with special education teachers regarding missing or incomplete documentation.
• Order materials and supplies for the Special Education Department.
• Maintain organized files, records, calendars, and department documentation.
• Perform other clerical and administrative duties as assigned by the Special Education Director.
• Assist with breakfast and lunch duties. 

Qualifications and Skills

• High school diploma or equivalent required; prior office, secretarial, or school experience preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks, meet deadlines, and work independently.
• Proficiency with computers, email, calendars, and standard office software.
• Ability to learn and effectively use district systems and special education software.
• Ability to maintain strict confidentiality regarding student information.
• Professional, dependable, and able to work effectively with students, families, staff, administrators, and outside agencies.