Our client in Villanova is looking for an Administrative Assistant to join their team. This is a Direct Hire, onsite position that offers an excellent salary up to 58k and awesome benefits including very generous PTO/Retirement and much, much more!
Hours are 8-4.
Responsibilities Include:
● Manage calendars, schedules, databases, filing systems
● Serve as a primary point of contact with professionalism, warmth, and confidentiality
● Coordinate meetings and events
● Prepare documents, reports, and communications, maintain records, and support data tracking while ensuring confidentiality and data integrity
● Support daily office operations by prioritizing needs, managing workflow, and ensuring efficient follow-through across tasks
● Collaborate across divisions and build strong relationships within the organization
● Proactively support leadership in a fast-paced environment and anticipate office needs
Skills and Qualifications:
● Bachelor's degree with a minimum of 3 years of office experience
● Pleasant, approachable demeanor with strong interpersonal and customer service skills and clear communication across diverse constituents
● Strong organizational skills with ability to manage multiple priorities, meet deadlines, and maintain accuracy
● High level of professionalism, discretion, and confidentiality
● Strong attention to detail and problem-solving ability
● Reliable and accountable with a strong work ethic and consistent follow-through
● Kind, patient, and maintains a healthy sense of humor
● Flexible and adaptable in a dynamic, fast-paced setting
● Proficiency in Microsoft Office and Google Workspace, including mail merge and document management
