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administrative assistant planning community and economic development
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University of Southern California
Los Angeles, CA
Sep 18, 2026
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Administrative Assistant--Planning (Community and Economic Development)

City of Maplewood, Minnesota
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Remote (Maplewood, MN, USA)
Sep 20, 2026
Government Full-Time

Description

The City of Maplewood is seeking a detail-oriented and service-minded Administrative Assistant to support the Department of Community and Economic Development with a primary emphasis on the Planning Division. This position provides direct administrative support to the Community and Economic Development Director, Assistant Community and Economic Development Director, planning staff, and serves as a key point of contact for residents, business owners, developers, and consultants navigating the city's land use processes and assistance programs.  This individual also provides support to code enforcement and health services staff.

The Planning Division guides development and protects the environment through the review and management of new developments, subdivisions, redevelopment, code enforcement, health services, administration of the city's zoning and subdivision ordinances.  The Planning Division makes recommendations to the Planning Commission, Community Design Review Board and City Council on land use, design and regulations. The Administrative Assistant makes that work possible — coordinating the flow of applications, public notices, agendas, records and research that keep land use decisions accurate, timely, and legally defensible.

This is an excellent opportunity for a highly skilled administrative professional who enjoys work that is organized, deadline-driven and takes pride in being the person who keeps a busy division running.  This position will also uphold the organizational pillars; exceptional service, a culture that supports and empowers people, and strong relationships.

Essential Duties and Responsibilities


*   Provides administrative support for planning applications and projects, including processing applications, public hearing notices, neighborhood surveys, and general correspondence, as well as other department administrative tasks.
*  Enters data to prepare correspondence, edit reports, forms, and agenda material; reproduces and distributes as requested.
*  Coordinates City Council agenda items for the Community and Economic Development Department.
*  Coordinates packets and drafts meeting minutes for the Boards and Commissions supported by Community and Economic Development, including: Planning Commission and Community Design Review Board.
* Assists with agenda items for the Economic Development Authority.
*   Provides administrative support for code enforcement, including entering new complaints into property management software, routing to appropriate staff, and answering questions from the public.
*   Provides service to the public by answering questions, assessing needs, explaining procedures, listening to concerns and referring to others if additional help is needed.  
 * Assists with scheduling and organizing community meetings.
*  Provides administrative support to Community and Economic Development Director and Assistant Community and Economic Development Director.
*  Prepares necessary billing documents, processes payments, and prepares reports for department budget.
*  Maintains and updates the department website ensuring forms, handouts and general information are available, along with coordinating the availability of Commissions and Boards agendas for public viewing on the appropriate website.
* Oversees and maintains a comprehensive filing system including correspondence, applications, case files and other materials.  
*  Provides back-up administrative support for permits, inspections, and contractor licensing, as needed.
* Coordinates with economic development staff to assist with managing grants. 
* Assists with coordination of planning division programs to support affordable and quality housing.
*  Provides support for small area studies, comprehensive land use planning and ordinance updates.
* Assists with the ongoing maintenance of the Accela software system or other licensing/permitting software as needed.
*  Performs other duties as needed or required.

Working Conditions

  • WORKING CONDITIONS The characteristics listed below are representative of the physical demands, physical agility, sensory requirements, and environmental exposures required by an individual to successfully perform the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
    • Employees sit most of the time but may walk or stand for some periods of time. 
    • Sensory requirements include standard vision requirements, ability to express and exchange ideas and ability to hear information at normal spoken word levels.
  •  
    Physical Exertion (Pounds)
    Up to 10Frequent
    Up to 25Never
    Up to 50Never
    Up to 100Never
    100 or moreNever
      
    Environmental Exposures
    Work near moving mechanical partsNever
    Work in high, precarious placesNever
    Toxic or caustic chemicalsNever
    Outdoor weather conditionsNever
    Extreme Cold, non-weather Never
    Extreme Heat, non-weatherNever
    Noise LevelModerate
              The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.   * Note:   Asterisked items are essential to the job.

Minimum & Preferred Qualifications

MINIMUM QUALIFICATIONS

  • Three years of progressively responsible administrative experience 
  • High School Diploma or GED 

DESIRALE QUALIFICATIONS
  • Work experience in municipal government 
  • Work experience in a planning division
  • Experience with Accela or another permitting/licensing software

department

Community and Economic Development
About City of Maplewood, Minnesota
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