Essential Functions
Support for the Foundation Board of Governors Serve as a liaison with and facilitator for effective communications between the Board of Governors and the Vice President/Executive Director. Prepare, organize, and distribute all board materials including agendas and minutes for board and committee meetings. Function as host to board members and arrange for meetings and/or social gatherings in conjunction with board meetings, including the coordination of space, catering, and meeting technology and supplies. Draft, prepare, and send regular communications to Governors. As needed, manage a small portfolio of Governors to advance fundraising priorities. Maintain Foundation files, both electronic and hard copy. Coordinate Governor attendance at events and meetings, including soliciting and tracking RSVPs. Maintain records of Governor engagement activities and follow-up with Governors as needed regarding activities to be completed. Maintain Foundation professional association memberships and coordinate Governor participation in professional association activities and meetings. Maintain the current board roster and update documentation of the board’s history summarizing Governors’ terms, committee assignments, and skills. Receive, monitor, and file applications from prospective Governors; coordinate prospective Governor participation in background check process. Function as an administrator within board software; use the software to manage meetings, build agendas, manage documents, and monitor board performance. Draft and maintain committee work plans, supporting the committees in tracking topics and building agendas that advance the committee’s priorities. Support staff who interact with the board by preparing documents, tracking and reminding staff of deadlines, and compiling information. Collaborate with the Vice President/Executive Director and Committee on Governors to perform board assessments. Support the Vice President/Executive Director in strategic planning to enhance the work of the Board of Governors. Train staff and Governors in the use of board software. Administrative Support Serve as the confidential administrative assistant to the Vice President. Facilitate communication between the Vice President and key Advancement and College staff. Represent the Vice President within the campus community and provide interpretation of division policies or viewpoints. Assist in maintaining the vice president appointment calendar, lead on scheduling the vice president for all board engagements. Receive visitors, phone calls, and mail, assess relative importance, and refer to Vice President or other offices as appropriate; independently handle other matters as appropriate. Prepare confidential correspondence; compose, prepare, and distribute general correspondence, external communications, budgets, minutes, reports, and other documents. Prepare staff recruitment, hiring, and personnel forms for the Vice President’s signature. Work with professional staff to prepare correspondence for the Vice President’s signature; review outgoing correspondence for correct grammar and spelling and draft letters when appropriate. Support personal and bulk correspondence by organizing mailings, including creating mail merges, preparing correspondence across all media, etc. Establish and maintain accurate record keeping systems. Establish procedures for and interpret and apply administrative policies to the work of the unit. Support the effective operation of the office by contributing to the development of office policy and procedures; take responsibility for writing established procedures and maintaining office procedures manual; and lead implementation and compliance where appropriate. Plan and organize projects with follow-through to completion. Support internal and external meetings, including booking spaces, creating/disseminating agendas, taking minutes, and noting actions. Provide back-up support for the vice president’s work with donors and travel arrangements. Supervise temporary and student staff. Other duties as assigned.

Minimum Qualifications
Four years of applicable office administrative support experience.