Position Summary

This position manages day-to-day operations including department budgets and transactions, oversight of student assistants, in-person reception of guests and visitors, data entry, scheduling, correspondence, record-keeping, and serving as a primary point of contact for the Office of Equal Opportunity and Title IX (EO).

Essential Functions

• Assists Director of Equal Opportunity with Title IX data entry and automated correspondence; scheduling appointments and reviewing, proofreading, and revising outgoing correspondence; tracks assignments and ensures that critical department and campus deadlines are being met; assists in the preparation of annual reports related to Title IX; and monitors training completion for students and employees.

• Oversees front office operations and student staff, ensuring quality customer service is a priority. Includes leadership support, responding to assignments as needed. Regular presence in the office is required. Will act as audit facilitator for the department, account manager, and submit requisitions and perform pcard allocations as needed.

• Coordinates events, meetings, and travel related to the operations of the Department, and represents the office at resource fairs & training events.

• Maintains webpages, update instructional presentation, and other marketing material.

• Other duties as assigned.

• Contributes to developing goals, objectives, procedures and work standards for the Department.

• Represents the Department by serving on various committees or boards as needed.

Education & Experience

Minimum Qualifications

• High School or GED

• Strong customer service skills, providing a good first impression to anyone entering the office or contacting the departments.

• Demonstrated skills that include a strong emphasis on proofreading, use of proper grammar (both oral and written), critical thinking and good judgment.

• Ability to communicate and deal effectively in person, over the phone, and via written communication with faculty, staff, students, and the public.

• Ability to keep private and sensitive information confidential.

• Possess a high degree of attention to detail and be well-organized and efficient.

• Fluent knowledge of Microsoft and Google software platforms.

• Must be a self-starter with ability to work independently.

Preferred Qualifications

• 2 Year / Associate Degree

• Three years of office experience is preferred.

• Experience in leadership support, including managing confidential and time-sensitive matters is preferred.

• Proven history of strong customer service and front office coordination is preferred.

Supplemental Information

This position is contingent on funding.

Due to recent changes in H1B visa fees, Southern Utah University is no longer able to sponsor international faculty and staff that require an H1B visa and are currently living outside of the United States.

Southern Utah University does not discriminate on the basis of race, religion, color, national origin, citizenship, sex (including sex discrimination and sexual harassment), sexual orientation, gender identity, age, ancestry, disability status, pregnancy, pregnancy-related conditions, genetic information, military status, veteran status, or other bases protected by applicable law in employment, treatment, admission, access to educational programs and activities, or other University benefits or services. For more information or contact information, please visit https://www.suu.edu/nondiscrimination/.

In accordance with Utah State Code 53A-3-410, appointment to this position is contingent upon the successful passing of a background check.