1 administrative assistant i ii solid waste jobs found
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Definition
Under the general direction and supervision of the Solid Waste Director or designee, the Administrative Assistant I/II provides administrative support to the Solid Waste department.
Minimum Qualifications
High school diploma or GED; Three years of combined administrative and accounting support experience. Type 50 wpm; operate 10-key calculator by touch; proficient with Microsoft Word, Excel, familiar with publication and finance computer programs; and ability to work with minimum supervision. Must possess a valid, unrestricted Alaska driver's license.
Administrative Assistant II: Possesses a developed knowledge of Solid Waste departmental process and protocol. Trained in the implementation and utilization of KPB specific financial system process and software. Trained in the specific KPB processes associated with purchasing and contracting. Trained in the utilization of KPB SW specific software systems associated with waste tracking. Trained in the utilization of database systems, to include SharePoint.
Essential Functions
Administrative Assistant: I
1.Answers emails, telephone, greets visitors, and ascertains nature of business and refers caller/visitor to appropriate individual(s).
2.Composes letters, maintains files and mailing lists, schedules appointments and meetings. Makes travel arrangements.
3.Collects, sorts and distributes incoming mail. Prepares bulk mailings of department materials.
4.Transcribes meeting notes from attended, and/or recorded meetings.
5.Types, copies and files correspondence, forms, reports, plan sheets and other records and solid waste department documents for solid waste construction, operations, and environmental programs. Assists in maintaining associated solid waste files.
6.Transfers and retrieves files to/from the records management archive.
7. Travels to local vendors on an as-needed basis to procure and transport departmental supplies and materials.
8.Develops information and promotion material for: departmental outreach, staff training, public presentations and displays. Assembles displays and participates in public promotion events.
9.Manages and edits the Solid Waste department web page.
Administrative Assistant II:
10.Provides general departmental information to solid waste vendors, contractors and the public regarding solid waste related matters, including: hours of operation, disposal locations, disposal process and policies and procedures.
11.Responsible for accounting functions including: Processes statements and tracks invoices relative to solid waste disposal fees. Processes invoices and purchases orders. Tracking solid waste accounts, grant and bond expenditures for projects. Assists in annual budget process. Compile, and analyze financial data for disposers, reports or other projects.
12.Supports the bidding process for department projects, operations, professional services, and supplies bidding, in compliance with KPB purchasing policies. Prepares and assembles documents associated with departmental purchase. Supports other staff in processing quote solicitation(s); gathering responsive bids and required documentation to support bid award and PO creation. Supports the issuance of short form contracts, related to periodic support services; assembling required documents and administering the DocuSign process.
13.Monitors solid waste user fee data collection software, provides staff training on software, and compiles, analyzes, and reconciles the data, including solid waste volumes and tonnages for disposers, reports, or other projects.
14.Maintains asset inventory of all major solid waste equipment and purchases.
15.Assists Solid Waste staff with the clerical preparation of permit applications and reporting requirements.
16.Supports the Administrative Assistant/Contract Administrator with the preparation of statistical reports and legal documents including: agreements, contracts, studies, memorandums, resolutions, ordinances and permits. Analyzes data through the use of Excel, database software or other analytic software tools.
17.Assists the Administrative Assistant/Contract Administrator with support to the Solid Waste Department, Central Peninsula Landfill, and satellite transfer facilities; including daily operational tracking of material disposal quantities and costs, purchasing functions, preparing contracts, data collection and input, tracking heavy equipment and leachate system data, maintaining asbestos records, and special projects.
Physical Demands
While performing the duties of this job, the employee is frequently required to communicate orally and to use hands and fingers dexterously to operate office equipment; regularly required to sit; and occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally transport up to 30 pounds. Specific vision abilities required include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position may require flying in small aircraft or travel by barge or boat.
We look forward to reviewing your application. Thank you for applying!
The Kenai Peninsula Borough is an EEO Employer. Applicants have rights under Federal Employment Laws: Equal Employment Opportunity (EEO)
department
SOLID WASTE
About Kenai Peninsula Borough