TITLE: SUPERINTENDENT'S ADMINISTRATIVE ASSISTANT
PRIMARY SUPERVISOR: SUPERINTENDENT
QUALIFICATIONS:
1. Shall have a working knowledge of computers.
2. Shall have demonstrated people skills to indicate ability to function in a team oriented environment.
3. Shall have a high school diploma or GED Certificate as required by Kentucky law.
4. Shall have three years experience in office or secretarial responsibilities (preferred).

JOBGOAL:
To perform highly responsible and complex secretarial and administrative assistance duties; exercise
independent judgment in assisting the Superintendent in administrative details, requiring considerable
knowledge, use and interpretation of District policies and procedures; coordinate and oversee the
preparation of the Board agenda.

GENERAL DUTIES and PERFORMANCE RESPONSIBILITIES:
1. Shall determine appropriate action within clearly defined guidelines.
2. Shall present a positive image of the school to parents, and convey to them the school's genuine concern with the education, growth and development of each student.
3. Shall seek to establish friendly and cooperative partnerships between home and school.
4. Shall work to develop a positive public relationship between the school district and the community.
5. Shall carry out assignments in a timely manner without undue checking.
6. Shall react positively to directives.
7. Shall have a willingness to cooperate with the superintendent, district administrators, principals and staff.
8. Shall maintain the confidentiality, both verbally and in written form, of each student's educational records.
9. Shall strive to maintain and improve professional competence.
10. Shall take necessary precautions to protect students, equipment, materials andfacilities.
11. Shall adhere to School Board of Education Policies and Procedures.

SPECIFIC DUTIES and PERFORMANCE RESPONSIBILITIES:

1. Shall assist the Superintendent with administrative matters. 

2. Shall provide information in accordance with established procedures and policies.
3. Shall refer problems requiring technical answers to appropriate administrators.
4. Shall coordinate preparation of the Board of Education agenda.
5. Shall assure proper content, format, order and supporting documentation.
6. Shall confer with submitting departments as needed regarding revisions and corrections.
7. Shall incorporate materials into resolution form for presentation to the Board.
8. Shall attend Board meetings, as needed.
9. Shall oversee and coordinate the preparation of official minutes of Board meetings.
10. Shall maintain official record of the minutes.
11. Shall provide assistance to the Board of Education as needed, including research of policy questions and
coordination of Board requests and activities.
12. Shall maintain subject indexes of Board actions for historical and reference purposes.
13. Shall maintain other records required by policy, regulations or law.
14. Shall maintain the Superintendent's calendar.
15. Shall arrange for meetings of the Superintendent with various groups both within and outside the District.
16. Shall conduct initial interviews on the phone or in person with students, teachers and parents.
17. Shall answer questions, refer to appropriate staff member and schedule appointment with the Superintendent.
18. Shall receive and resolve complaints as appropriate or refer matters to proper personnel.
19. Shall screen and route the Superintendent's incoming correspondence.
20. Shall follow up to assure prompt response or action, consulting, as necessary, with legal advisors and other administrators.
21. Shall take and transcribe dictation including information regarding confidential matters.
22. Shall attend a variety of meetings and record proceedings in a prescribed manner.
23. Shall organize and coordinate the work of office staff.
24. Shall establish and revise clerical priorities in accordance with schedules and time lines.
25. Shall assure conformance with established procedures and standards of quality.
26. Shall remain current concerning issues, situations and conditions of special interest to the Superintendent and Board members.
27. Shall attend and participate in a variety of administrative meetings.
28. Shall exercise discretion in disseminating information, explaining policies and procedures and speaking as directed for the Superintendent in personal and telephone contacts and meetings.
29. Shall research records and obtain information from other offices and agencies as necessary to perform assigned duties.
30. Shall compose effective correspondence independently.
31. Shall reference policies, rules and regulations in preparing correspondence.
32. Shall review and edit material prepared by others.
33. Shall conduct research of problems and situations, consulting with involved staff members.
34. Shall prepare reports involving research as directed for use by the Superintendent.
35. Shall consult with District personnel and others concerning specific issues and situations.

36. Shall perform a variety of general secretarial duties including sorting and routing mail.
37. Shall operate computer, copier, dictation equipment, electronic typewriter and recording machines and equipment as required.
38. Shall perform any other duties related to the position as assigned by the supervisor.