Position overview

Key responsibilities

• Welcome and assist students, parents, visitors, and staff in the school office.
• Answer and direct incoming telephone calls, respond to general inquiries, and monitor school door access and visitor entry.
• Assist students who report to the office for late arrival, early dismissal, illness, or other needs.
• Maintain accurate student attendance records, including absences, tardies, and early dismissals, and maintain attendance records for school faculty and staff.
• Establish and maintain student records, including CA-60 files, and transfer records appropriately when students leave or graduate.
• Prepare and submit required annual reports for the Archdiocese of Detroit, State of Michigan, County, Health Department, and other agencies as required.
• Assist with school reimbursements, supporting documentation, and related administrative processes.
• Learn and perform assigned responsibilities in FACTS Tuition Management, including tuition-related records, account maintenance, and processes.
• Work closely with the School Office Manager and provide administrative support to the Principal and Assistant Principal, including special projects and duties as assigned.
• Collaborate with the Parent Teacher Group and Auction Committee, providing administrative and organizational support as needed.
• Assist with coordination and communication related to CYO athletics and the YCare after-school program.
• Plan and organize staff events, celebrations, and other school activities.
• Maintain student and family information with a high degree of confidentiality and professionalism.
• Assist with school communications, records, forms, mailings, filing, and other general office responsibilities.
• Help ensure the school office remains organized, welcoming, responsive, and supportive of students and families.
• Perform other duties as assigned in support of the school's operations and mission, to include support for Advancement and Development. 

Qualifications

• Friendly, professional, and comfortable working with children and families.
• Ability to maintain confidentiality over all matters presented. 
• Highly organized, detail-oriented, and able to manage multiple priorities in a busy school office.
• Dependable and able to work effectively as part of a collaborative administrative team.
• Comfortable learning new technology and software, including FACTS, and proficient with email, Microsoft Office, Excel, Google docs and standard office technology.
• Able to communicate clearly and professionally by telephone, email, and in person.
• Discreet and trustworthy when handling confidential student, family, personnel, and financial information.
• Able to work independently while taking direction and collaborating closely with school leadership and the School Office Manager.
• Work to advance the mission and values of St. Fabian Catholic School and Catholic education.

About St. Fabian Catholic School