Job Description

The Role: Executive Assistant to Confidential Executive
Location: New York, NY – Hybrid
Compensation: $140,000–$150,000 base salary DOE + exceptional benefits

A highly respected, globally recognized company is seeking an experienced Executive Assistant to provide dedicated support to a confidential senior executive. This is an exceptional opportunity for a proactive professional who thrives in a fast-paced environment and takes pride in operating as a true right hand partner. The ideal candidate is resourceful, highly discreet, and enjoys anticipating needs before they arise.

About the Role
This is a classic Executive Assistant position centered around complex calendar management, high-touch communication, travel coordination, and seamless day-to-day executive support. The executive is looking for a trusted partner who can stay several steps ahead, expertly manage shifting priorities, and create efficiency in every aspect of the day. This role offers significant exposure within a highly regarded organization and is best suited for someone who enjoys working behind the scenes to ensure everything runs smoothly.

Key Responsibilities

• Manage an ever-changing calendar, prioritizing meetings and ensuring efficient use of the executive's time
• Coordinate extensive domestic and international travel arrangements, including detailed itineraries and logistics
• Serve as a primary point of contact, managing communications with professionalism, discretion, and sound judgment
• Prepare meeting materials, briefing documents, agendas, and presentations as needed
• Track action items and follow-ups, ensuring deadlines and commitments are met
• Coordinate both internal and external meetings, including executive-level stakeholders and VIP guests
• Handle expense reports, invoices, and other administrative processes accurately and efficiently
• Partner closely with the executive to anticipate needs, solve problems proactively, and provide seamless day-to-day support
• Assist with special projects and ad hoc requests while maintaining strict confidentiality

Ideal Candidate

• 8+ years of Executive Assistant experience supporting senior executives or C-suite leadership
• Thrives in an environment that requires agility, discretion, and exceptional attention to detail
• Demonstrates outstanding organizational and prioritization skills
• Strong business judgment and the ability to exercise confidentiality at all times
• Calm under pressure and comfortable managing competing priorities
• Excellent written and verbal communication skills
• Proactive, resourceful, and naturally inclined to think several steps ahead
• Proficient with Microsoft Office Suite and modern business tools

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.

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