Job Description

The Role: Executive Assistant to the CEO
Location: San Francisco, CA – Hybrid | High-Impact Startup Environment (24/mentality, flexible to work weekends as needed)
Compensation: $150,000–$160,000 base salary + exceptional benefits + significant growth opportunity

An industry-defining AI gaming company experiencing explosive growth is seeking an exceptional Executive Assistant to support its Founder & CEO. This is not a traditional executive support role. We're looking for a strategic operator, problem-solver, and trusted right hand who thrives in a fast-paced startup environment where priorities shift quickly, opportunities emerge daily, and no two days look the same.

Reporting directly to the Chief of Staff, this highly visible position sits at the center of the organization and serves as a critical force multiplier for the CEO and broader leadership team. The ideal candidate is energized by ambiguity, comfortable operating with urgency, and excited to jump between executive support, project management, business operations, special initiatives, and company-building efforts. If you're someone who loves being in the room where decisions are made and wants a front-row seat to scaling a category-defining company, this role delivers exactly that.

About the Role
As Executive Assistant to the CEO, you will act as a strategic partner and trusted extension of the executive office. Beyond managing a complex calendar and travel schedule, you'll help drive critical initiatives forward, coordinate cross-functional priorities, maintain organizational alignment, and create leverage for the CEO to focus on the highest-impact opportunities.
This role is best suited for someone with a startup mentality who embraces ownership, thrives under pressure, and enjoys wearing multiple hats. The company operates with a high-performance culture and an expectation that team members are highly responsive and dialed in when the business requires it.

Key Responsibilities

• Serve as a trusted thought partner and operational extension of the CEO
• Manage an ever-changing executive calendar, prioritizing competing demands and protecting executive focus time
• Coordinate complex domestic and international travel, logistics, and itineraries
• Drive follow-through on key leadership initiatives, ensuring action items and deliverables remain on track
• Prepare briefing materials, agendas, presentations, and executive communications
• Partner closely with the Chief of Staff to support strategic projects and special initiatives across the business
• Attend meetings, capture key decisions, track next steps, and help drive accountability across stakeholders
• Assist with investor, board, executive, and external partner interactions
• Anticipate challenges before they arise and proactively develop solutions
• Coordinate executive events, leadership offsites, team gatherings, and company-wide meetings
• Support select operational, recruiting, and people-related initiatives as the company scales
• Handle confidential information with exceptional discretion and judgment
• Build systems, processes, and workflows that improve efficiency as the organization grows
• Take ownership of ad hoc projects and company-building efforts that fall outside of a traditional EA scope

Ideal Candidate

• 5+ years of experience supporting senior executives, founders, or C-level leadership in a fast-paced environment
• Startup, technology, gaming, venture-backed, or high-growth company experience strongly preferred
• Demonstrated ability to operate independently and make sound decisions with limited direction
• Highly organized with exceptional attention to detail and follow-through
• Outstanding communication skills with the ability to interact confidently across all levels of the organization
• Naturally proactive with a "figure it out" mentality
• Comfortable navigating ambiguity, shifting priorities, and rapid change
• Strong project management instincts and experience driving initiatives to completion
• Ability to maintain absolute confidentiality and exercise excellent judgment
• Tech-savvy with proficiency across modern collaboration and productivity tools
• Resourceful, low ego, and eager to contribute wherever the business needs support

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.

For Internal Use: #LI-BO1 #LI-Onsite