Administrative Assistant

Location: Birmingham, AL 35243 | Duration: 12 months | On-site: 4 days/week, possible 1 day remote
Experience: 5+ years

Role:
Provide senior-level administrative support to managers/directors/partners and support departmental activities in a fast-paced corporate environment.

Key Responsibilities:

• Manage complex calendars, schedules, appointments, meetings, and travel arrangements.
• Coordinate high-profile meetings/events, including logistics, agendas, and follow-ups.
• Prepare, edit, proofread, and format documents, reports, presentations, and correspondence.
• Use MS Office – Word, Excel, PowerPoint, Outlook extensively.
• Track expenses, projects, deadlines, and departmental activities.
• Conduct research, gather data, and prepare reports.
• Handle confidential/sensitive information with discretion.
• Serve as a professional point of contact for internal/external stakeholders.
• Support general office duties including calls, visitors, filing, scanning, copying, and meal orders.
• Work independently, prioritize multiple tasks, meet deadlines, and proactively solve problems.

Required:

• 5+ years administrative/Executive Assistant experience.
• Advanced Microsoft Office skills.
• Strong calendar management and travel coordination experience.
• Excellent written/verbal communication and attention to detail.
• Experience handling confidential information.
• Ability to work 4+ days/week onsite in Birmingham, AL.