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University of Nevada Reno
Reno, NV
Sep 16, 2026
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St. John's National Academy of Health Sciences
Baton Rouge, LA
Sep 16, 2026
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University of Oklahoma
Norman, OK
Sep 16, 2026
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Job Title: Administrative Assistant
Location: New York, NY
Pay: $35.68 per hour
Responsibilities:
Location: New York, NY
Pay: $35.68 per hour
Responsibilities:
- Calendar Management – complex agenda and setting of meetings across all time zones.
- Schedule and track client meetings and support, including Board and Regulatory meetings.
- Domestic & International Travel arrangements; expense claims, expedited travel services.
- Coordinate webcasts, video and telepresence conferences as needed.
- Preparation and coordination of departmental meetings, events, and Town Halls.
- Managing logistics for visitors.
- Assist with the onboarding process of new hires and transfer candidates.
- Ordering, replenishment, arrangement and distribution of departmental supplies.
- Maintain current e-mail distribution lists in Outlook.
- Modification and distribution of departmental reports.
- Completion of any reasonable projects or tasks, as requested by management.
- Manage principals' inbox/outbox with extensive follow up as needed.
- Utilize several applications, both proprietary systems and the Microsoft Office Suite.
- A minimum of 2 + years of relevant experience.
- Excellent calendar management skills, including the coordination of complex executive meetings.
- Well organized, detail oriented, flexible and enjoy the administrative challenges of supporting executive level employees.
- Experience handling confidential materials at all levels.
- Undergraduate degree in related business field of study.
- Knowledge of administrative and clerical procedures and systems, such as MS Word, Excel & PowerPoint.
- Experience in coordinating travel (both Domestic & International) & extensive experience in expense reporting.
- Knowledge of principles and processes for providing customer and personal services.
- Demonstrated ability to quickly learn and become proficient with a variety wide range of software applications, including both proprietary systems and the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
About Axelon Services Corporation