L&S Truck Center is a local, family run, Medium/Heavy Duty truck dealership that is looking for an enthusiastic Administrative Assistant to join our office team. We are committed to growth in our dealership and need a forward thinking, dedicated individual with a positive customer facing attitude. This is an on-site position.

Potential candidates should be able to multitask and be open to learning new processes as they become comfortable with the role. Previous experience with A/P and A/R or other accounting is preferred.

Core Responsibilities Include:

• Answering phones and being the first face many customers see when they enter the Sales Office.
• POS processing for customer invoices in person as well as payments on account.
• Assessing customer needs and directing them to the appropriate departments.
• Balancing and preparing the Daily Deposit, reconciling the bank account daily, and cash drawer reconciliation.
• Posting receipted payments to appropriate schedule and/or customer account(s) in a timely manner.
• Initial contact for A/R customer inquiries/questions related to accounts. [Resolving billing/payment issues.]
• Processing of new credit applications from start to finish in a timely manner, with regard to established procedures.
• Create and maintain parking rental invoices and payments.
• Prepare and mail the monthly A/R statements, utilizing system reports to contact/follow up with “Past Due” or “Over Limit” accounts. [Collections].
• Maintain the Accounts Receivable database, and assist with maintaining proper record retention.
• Compile/Maintain a proper set of notes and or correspondence that is related to this position.
• Arrive at work, take breaks, and depart work at the times designated by Office Manager.

Additional Responsibilities may include but are not limited to:

• Gain a working knowledge of the company handbook, policies and procedures.
• Enter payables, reconcile monthly A/P statements, and issue check payments.
• Assist with various month/year end issues (data entry, verification of output, etc)
• Assist in reconciling/balancing various accounts and/or schedules as assigned by the Office Manager
• Provide support to other areas within the front office, assisting with special projects as directed by the Office Manager or General Manager.
• Maintain and update website postings of current in-stock inventory, and removing sold inventory.

Requirements:

• Friendly and professional communication skills.
• Works well under pressure and can prioritize an ever-changing workload.
• Computer literacy, including typing, email, Word, and basic Excel functions.
• Ability to keep on track and complete individual assignments and responsibilities without constant supervision.
• Knowledge of basic accounting (effects of debits and credits).

Benefits:

• Competitive pay
• Health, Dental, and Vision insurance
• Flexible Spending Account
• Health Savings Account
• Profit Sharing
• 401K with Match
• Paid Life Insurance
• Paid Vacation
• Paid Holidays
• No Nights or Weekends
• Employee Assistance Program
• Employee Discounts
• Team/Family environment
• Over 100 years in the Fox Valley