Administrative Assistant – Refinery Turnaround

We are seeking Administrative Assistants to support an upcoming refinery project. These positions will provide onsite administrative support. Employees will work from a designated office trailer located inside the refinery.

Available Schedules

All positions will work a 6/12 schedule consisting of six 12-hour shifts per week.

Day Shift

• 5 am to 5 pm.
• Sunday to Friday or Monday to Saturday

Night Shift

• 5 pm to 5 am
• Sunday to Friday or Monday to Saturday

Key Responsibilities

• Assemble and organize permit packets.
• Distribute permit packets to the appropriate personnel.
• Collect completed permit packets and related documentation.
• Maintain accurate and organized records.
• Look up information and enter data into existing Excel spreadsheets.
• Provide general administrative support to turnaround personnel.
• Communicate professionally with employees, contractors, and refinery personnel.

Qualifications

High School Diploma or Equivalent

• Familiarity with Microsoft Office, including Word, Outlook, and Excel.
• Ability to enter information into and retrieve information from existing Excel spreadsheets; creating spreadsheets is not required.
• Strong organizational and interpersonal skills.
• Ability to communicate effectively and work well with a variety of personnel.
• Dependable, detail-oriented, and able to manage paperwork in a fast-paced environment.
• Comfortable working a demanding 6/12 turnaround schedule, including either day or night shifts.
• Willing and able to work onsite inside an active refinery environment.