Job Description

• Manage a busy and frequently changing executive calendar, including meetings, appointments, and scheduling priorities
• Coordinate internal and external meetings across multiple stakeholders and time zones
• Handle day-to-day email and communication support, ensuring important requests and follow-ups are addressed
• Arrange domestic and international travel, including flights, accommodations, transportation, and detailed itineraries
• Prepare executives for meetings by organizing materials, agendas, and relevant information
• Track action items, deadlines, and follow-ups to keep priorities moving forward
• Process expenses and maintain accurate records and documentation
• Coordinate team meetings, events, dinners, and occasional offsites
• Serve as a reliable point of contact for internal teams and external partners
• Assist with administrative projects and ad hoc requests as they arise
• Anticipate scheduling conflicts and logistical needs before they become issues
• Maintain a high level of discretion when handling confidential and sensitive information

• 3+ years of Executive Assistant or high-level administrative support experience, ideally within technology or another fast-paced environment
• Highly organized with exceptional attention to detail
• Comfortable managing a high-volume calendar and shifting priorities
• Strong written and verbal communication skills
• Proactive and naturally inclined to follow through on details
• Able to prioritize competing requests and execute efficiently
• Resourceful, dependable, and comfortable working with minimal hand-holding
• Professional and confident interacting with senior executives and external stakeholders
• Thrives in an onsite, collaborative, and fast-moving environment
• Tech-savvy and comfortable learning new systems and tools quickly