Administrative Assistant II

Location: Waukesha, WI

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract
• Contract Duration: 4 months
• Pay Rate: $21.71 / Hour (USD)
• Shift / Schedule: Monday–Friday, 8:00 AM – 5:00 PM CST
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

This role provides temporary executive and office administrative support for the Division leadership team. The position is responsible for office operations, meeting and event coordination, travel support, expense reporting, supply management, and general administrative assistance to ensure smooth day-to-day business operations. Responsibilities include supporting leadership activities, coordinating with internal teams and vendors, and maintaining office resources and supplies.

Key Responsibilities

• Manage coffee station inventory and ordering.
• Manage office and meeting supply inventory and ordering.
• Maintain copier toner inventory and coordinate supply replenishment.
• Order and coordinate Habitat for Humanity lunches and related volunteer event support.
• Provide meeting logistics support, including room reservations, catering, and event coordination.
• Provide administrative support for Division leadership.
• Organize travel logistics for leadership.
• Complete and process expense reports, including P-Card, Client, and leadership expenses.
• Organize leadership team meetings and coordinate related communications.
• Support employee engagement, HR-related activities, office events, and holiday functions as needed.
• Utilize company systems, tools, and processes to support daily operations and administrative activities.

Education Requirements

• Associate degree or higher in Office Administration, Business Administration, or related field from an accredited institution.
• Certification in Office Administration or related field (preferred).

Required Experience

• Minimum 3 years of administrative assistant, executive assistant, office coordinator, or customer support experience.

Required Skills

• Strong organizational and time management skills.
• Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
• Ability to manage multiple priorities and work independently.
• Excellent communication and interpersonal skills, with the ability to interact effectively with all levels of staff.
• Attention to detail and accuracy in document preparation and data management.
• Ability to handle confidential information with discretion and professionalism.

Preferred Skills

• Experience with project management software (e.g., Microsoft Project, Asana).
• Knowledge of office equipment operation and maintenance.
• Familiarity with basic accounting principles and software (e.g., QuickBooks).
• Ability to adapt quickly to new technologies and software applications.

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

This client is a global power management company operating in the manufacturing and industrial sector, with a presence spanning more than 100 countries and revenues of approximately $20.8 billion. With approximately 160,000 employees worldwide, the organization develops intelligent power management technologies serving businesses, governments, and communities across electrical systems, aerospace, vehicle powertrain solutions, and data center infrastructure. Teams include electrical engineers, power systems specialists, aerospace technicians, software developers, supply chain professionals, and business support staff who collaborate across a company of significant global scale and impact.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-13505

Industry: Administrative & Support