Job Description Summary
The University of South Alabama’s College of Education Office of Grants and Contracts is seeking to hire a Secretary V. Interested candidates should apply to be considered.

Essential Functions
Performs a variety of secretarial, clerical and administrative duties including the interpretation of routine rules, regulations, and policies to university officials and the public. Prepares special reports and performance of special work assignments. Participates in varying degrees in organizational and program matters. Performs work with a considerable amount of independence. Serves as personal assistant to the Director, SARIC . Prepares memos, reports and other correspondence using a PC. Makes arrangements for conferences including space, time, and place. Serves as recording secretary at council and committee meetings or conferences taking official minutes; prepares minutes for distribution. Researches and develops materials for use in the supervisor’s speaking engagements. Receives incoming mail and responds accordingly. Drafts and signs letters of acknowledgement, commendation, and notification for the supervisor. Researches and prepares highly technical, confidential, or complex reports. Maintains files alphabetical, numerical and chronological. Packages learning materials such as binders, signs, and books for educators. May supervise and train secretarial and clerical employees. Keeps the supervisor’s calendar and arranges various appointments; maintains itinerary, makes travel arrangements and hotel reservations. Regular and prompt attendance. Ability to work schedule as defined and overtime as required. Related duties as required.

Minimum Qualifications
High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.