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Administrative Assistant I

SuperbTech
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Los Angeles, CA, USA
Sep 13, 2026
Finance Contract

Administrative Assistant I
Location: Downtown Los Angeles, CA
Schedule: Hybrid 9/80 schedule, onsite Mondays and Tuesdays; hours may begin as early as 7:00 AM and end at 4:45 PM, with every other Friday off

Position Overview
Our client, a prominent public-sector organization, is seeking an Administrative Assistant I to support its Environmental Program Support Team within a Safety, Security, and Protection group. This entry-level position is ideal for a highly organized professional who thrives in a fast-paced, collaborative environment and can manage multiple time-sensitive assignments with accuracy, professionalism, and sound judgment.
 
What You'll Be Doing
  • Process purchase requisitions, payment releases, and reimbursement requests.
  • Assemble reports and supporting documents for mailing, distribution, and internal review.
  • Prepare routine reports using established templates and deadlines.
  • Create and maintain spreadsheets, tracking logs, databases, and departmental records.
  • Prepare letters, reports, and other business documents from drafts or source materials.
  • Extract and compile information from multiple sources for periodic and special reports.
  • Perform corporate credit card purchases, reconciliations, and related reporting.
  • Monitor documentation for completeness and follow up to obtain missing or corrected information.
  • Organize, file, retrieve, update, archive, and purge departmental records.
  • Order, receive, distribute, and maintain office supplies.
  • Respond to routine inquiries and explain established processes and procedures.
  • Support staff with administrative and analytical assignments involving competing deadlines.
  • Assist with employee timekeeping, including reviewing and verifying entries for accuracy.
  • Perform additional administrative duties consistent with the position.

Qualifications and Requirements

Candidates must meet one of the following education and experience combinations:
  • High school diploma or GED and at least four years of relevant administrative experience.
  • Associate degree from an accredited college or university in a related field and at least two years of relevant administrative experience.
  • Bachelor's degree from an accredited college or university in a related field.
 
Required Skills
  • Proficiency in Microsoft Excel and strong working knowledge of Word, PowerPoint, and Outlook.
  • Experience preparing reports, spreadsheets, correspondence, and administrative records.
  • Ability to prioritize assignments and manage multiple deadlines in a fast-paced environment.
  • Strong written, verbal, organizational, and interpersonal communication skills.
  • Excellent attention to detail and commitment to accuracy.
  • Ability to work independently while contributing effectively within a team.
  • Professional, personable, flexible, and able to respond calmly to changing priorities.
  • Ability to apply established policies and procedures, identify routine issues, and determine appropriate next steps.
  • Local to Southern California and able to meet the required hybrid schedule.
 
Preferred Qualification
  • Experience using Oracle or another purchasing, financial, or procurement software system.
 
Additional Requirements
  • Must be legally authorized to work in the United States without current or future employer sponsorship.
  • This temporary assignment is not available to individuals whose current CalPERS membership or retirement status would prevent participation. Eligibility will be evaluated in accordance with applicable requirements.
  • A valid California Class C driver's license may be required if driving is necessary during the assignment.
  • Employment is contingent upon completion of all applicable pre-employment requirements.
 
Equal Opportunity Employer
SuperbTech, Inc. is an Equal Opportunity Employer
 

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About SuperbTech
The SuperbTech Team are experts in Staffing Contract & Direct Hire Engineering,Technical, and Professional Talent nationwide.
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