Secretary to Director of Capital Projects and Facility Operations

Administration Center

Monday-Friday

8:00 am – 5:00 pm

12 Month Schedule

$17.41 per hour, per RSPA Master Agreement for Classification II

QUALIFICATIONS:            

1. High School Diploma with excellent command of the English language, required.
2. General office experience, required.
3. Strong computer skills and aptitude to learn software programs used in this position.
4. Experience in administration of a data based facilities reservations system and work-order management system preferred.
5. Ability to interact positively with school/community.
6. Ability to handle a multitude of responsibilities with minimal supervision.
7. Valid driver’s license and available transportation.

8. Regular, reliable and punctual attendance required.

9. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

REPORTS TO:         Director of Capital Projects and Facility Operations

JOB GOAL:              To assist with the efficient operation of district-wide capital project initiatives and overall district facility operations.

PERFORMANCE RESPONSIBILITIES:  The performance responsibilities listed below represent an overview of the responsibilities for this position.

• Process all purchase orders for Sinking Fund program and process any necessary change orders; Save all related invoices and send to Accounts Payable
• Maintain and organize project and department files, spreadsheets, and data bases
• Create quarterly report to demonstrate department updates/accomplishments and share with Administration
• Order and schedule installation of signage districtwide
• Support the Director and Project Engineer as requested
• Maintain and manage outside contractor site access, including creation of temporary ID badges
• Track utility usage – collect gas meter reads across the district to share with energy management company
• Assist Project Engineer with ordering furniture, scheduling delivery, and maintaining an inventory of surplus furniture in storage
• Maintain an inventory of depreciable assets districtwide
• Maintain the Director’s calendar and schedule meetings on their behalf
• Plan department social events

WORKING CONDITIONS:

1. An employee working in this assignment will be required to sit for long periods of time and work on a desktop computer.
2. Data entry, record search, and report generation is a large part of the duties of this position and repetitive hand motion will be required.
3. The employee may occasionally be required to manually verify accuracy of order delivery at different facility locations which could include moving or lifting items of approximately 30 pounds.

TERMS OF EMPLOYMENT:

1. 12* month schedule
2. 8* hours per day
3. Salary and benefits per RSPA Classification II schedule.

REQUIRED POSITION TESTS:

Microsoft Office (Current District Version): Intermediate-level: Word; Excel, and Outlook; PowerPoint and Assessments in: Customer Service Phone Skills; Interpersonal/Teamwork Office Skills Assessment; Alpha/Numeric Filing and Record Locator Tests, Sentence Clarity and Spelling.

* = These values reflect the typical and district-preferred position schedule. 

APPLICATION PROCEDURE:

Interested and qualified applicants must complete an online application through the Rochester Community Schools website at:

https://rochester.schoolspring.com/    

ROCHESTER COMMUNITY SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER

Rochester Community Schools does not discriminate on the basis of race, color, religion, national origin, creed or ancestry, age, sex, marital status, height, weight, familial status, arrest record or physical and mental disabilities in accordance with the Elliot-Larson Civil Rights Act (ELCRA) MCL 37.2206, Persons with Disabilities Civil Rights Act (PWCRA), MCL 37.1206, Title II, Title VI, and Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendment Act of 1972, the Age Discrimination in Employment Act and the Immigration Reform and Control Act of 1986 (8U.S.C., Section 1324A Et. Seq.) and Section 504 of the Rehabilitation Act of 1973. In addition, individuals will not be excluded from, or be denied, the benefits of participation in any program or activity for which the Board of Education of the Rochester Community School District is responsible.

Rochester Community Schools has designated certain individuals to serve as Compliance Coordinators for purposes of federal and state nondiscrimination laws and regulations.  For additional information, including the names and contact information of the designated Compliance Coordinators, please visit the Rochester Community Schools Policies and Title IX webpage:  https://www.rochester.k12.mi.us/about-us/departments/human-resources/policies

You can also visit our website at www.rochester.k12.mi.us and search “Notice of Nondiscrimination”

Revised:  5/2/91; 2/1/94; 8/95; 6/97; 1/01; 5/01; 10/16; 6/17, 9/18

Reviewed:  4/97