$21.00/hr. ($34,440 annually) 

Additional compensation available for post-secondary education, approved industry certifications, and bilingual proficiency.

The Administrative Assistant reports directly to the building Principal. Major areas of responsibility include:

• Answering telephones, typing, word processing, entering data, mailing, filing, copying and preparing materials.
• Assisting parents, visitors, staff and students with questions.
• Process student enrollment tasks.
• Processing reports, immunizations, and withdrawal information, including maintaining all student files, class lists, and report cards.
• Serve as Treasurer - maintaining accounting records, including receipt of monies, creating requisitions for quotes, processing invoices and checks for services.
• Assisting in the organization of and preparation for school events with an attention to detail.
• Initiating all purchase orders and handling receipt of all items and supplies.
• Assist with scheduling building tours.
• Maintaining confidential student records for all students (including but not limited to retrieving records for special education students).
• Run reports for administration and for quality assurance
• Maintain health records.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities

• Above average computer skills utilizing Microsoft Word, Microsoft Excel, Google Docs, Google Sheets, and Google Drive.
• Proficient in the use of all office equipment.
• Spreadsheet and database experience required.
• Knowledge of basic bookkeeping and record keeping skills is required.
• Candidates must be able to communicate tactfully with staff and various publics including parents, students, teachers, building level and central office administrators, community patrons, and public and private agencies.
• Candidates must maintain professional appearance at all times.
• Candidates must be well organized.

Experience

• Prior work experience in a school-related environment preferred.  

PHYSICAL REQUIREMENT

PERCENT OF TIME

Seldom = Less than 25%

Occasional = 26 to 50%

Often = 51 to 75%

Very Frequent = 76% and above

Ability to stand for extended periods of time

Occasional

Ability to carry 25 pounds

Occasional

Amount to lift 25 pounds

Occasional

Amount of force to push/pull up to 25pounds

Occasional

Ability to work at a desk, conference table or in meetings of various configurations

Very Frequent

Ability to see for the purpose of reading laws and codes, rules and policies and other printed matter

Very Frequent

Ability to hear and understand speech at normal levels

Very Frequent

Ability to communicate so others will be able to clearly understand a normal conversation

Very Frequent

Ability to operate office equipment

Very Frequent

Ability to reach in all directions

Often

Climbing

Seldom

Overhead work

Occasional