Legal Secretary III
Position: 1 Direct Hire – Onsite
Location: Schedule: Monday – Friday | 9:00 AM – 5:00 PM PT
Industry: Legal / Litigation
Category: Legal Support / Administration
We are seeking an experienced Legal Secretary III to provide comprehensive administrative and secretarial support to attorneys within the Legal Department in Walnut Creek, CA. This role supports litigation matters and requires strong calendaring, document preparation, and trial support experience.
This is a 100% onsite role.
What We Are Looking For:
Highly organized legal professional with strong litigation support experience
Detail-oriented with excellent time management skills
Comfortable managing confidential legal files
Strong communicator who works well independently and collaboratively
Proactive support partner to attorneys and legal staff
Key Responsibilities
1. Calendaring & Case Management
Maintain attorney calendars and tickler systems
Schedule meetings with clients, experts, attorneys, and co-counsel
Calendar court appearances, deadlines, and discovery dates
Review and re-index mail in OnBase and calendar follow-up actions
2. Legal Document Preparation
Prepare discovery, pre-trial, and trial documents for court filing
Transcribe dictation and type from handwritten or draft materials
Draft correspondence, memos, pleadings, court forms, and reports
Ensure filings comply with court rules and procedures
3. Administrative & Litigation Support
Maintain confidential electronic legal files with accurate documentation
Coordinate all aspects of discovery for plaintiffs and defendants
Answer and screen telephone calls
Contact clients to obtain requested information
Provide short- and long-term legal secretarial support as needed
Assist and back up other legal secretaries
4. Additional Support
Maintain current knowledge of court rules and procedures
Participate in department and company projects
Perform additional administrative and legal support tasks as assigned
Required Qualifications
High school diploma or GED
7+ years of defense trial and litigation secretarial experience
3+ years of recent California civil litigation experience
Strong trial preparation background
Proficiency in Microsoft Word and legal software
Typing speed of 70+ WPM
Strong organizational and communication skills Recruiter Submission Template:

Full Name:
Current Location (City, State):
Years of litigation secretarial experience:
Years of CA civil litigation experience:
Trial preparation experience? (yes/no):
Typing speed 70+ WPM? (yes/no):
Proficient in MS Word? (yes/no):
Experience with case management software? (yes/no):
Experience with OnBase or similar systems? (yes/no):
Willing to work onsite full-time in Walnut Creek, CA? (yes/no):
Available to interview (date/time):
Available start date:
Salary expectation:
Notice period:
Are you ready to relocate on your own expenses and work onsite full-time at Walnut Creek, CA (94596)?