Education/ Certification:

• Required High School Diploma
• Preferred: Customer Services, bookkeeping experience, Experience in education Functions

Experience Required:

• Proven performance in position with similar responsibilities
• Minimum of three years administrative secretarial experience

Personal Qualifications Required:

• Proven performance in position with similar responsibilities
• Minimum of three years administrative secretarial experience
• Relates positively to others
• Communicates effectively in oral and written form
• Possesses organizational and time management skills, analytical, and office management
• Ability to work independently with little or no supervision
• Proficient in spelling, typing, word processing, public relations, and records management
• Takes initiative in completing assigned duties
• Displays reliability, productivity, and adaptability in meeting the organization's needs
• Demonstrates efficiency in the application of established procedures
• Demonstrates ability to handle multiple priorities effectively, work under pressure, meet deadlines, and maintain confidentiality
• Bilingual (Spanish) preferred

Technology Proficiencies Required: Level 2-Applied (use of)

• Computer operations
• Software productivity tools (i.e. Microsoft Office)
• E-mail
• Printers
• Job-related financial and student management systems
• Multimedia tools
• electronic file management
• CCISD Acceptable use Policy and Technology Ethic/ Etiquette applications
• Technical Skills, Knowledge, and Abilities Required:
• Organizational and time management skills
• Critical thinking and problem-solving skills
• Effective written and oral communication skills
• Ability to communicate effectively at all organizational levels
• Ability to work independently and to follow district accounting procedures with minimal or no supervision
• Ability to exercise good judgment in prioritizing tasks, meet deadlines and maintain confidentiality
• Ability to convey and receive information and/or instruction to and from internal/external customers through spoken expression
• Ability to interpret policy, procedures, and data
• Ability to manipulate tools/equipment/keyboards
• Assists the Director in the preparation and compilation of budget and capital outlay requests, and utilizes Business PLUS
• Works closely with professional and auxiliary staff
• Takes notes, composes and types letters, reports, transmittals, and other information as needed
• Proofreads all documents for spelling and typographical errors
• Organizes materials, tasks, assignments, and other activities
• Maintains an up-to-date file pertinent for the Director
• Collaborates with the Offices of Finance and Purchasing
• Maintains a calendar of daily activities, makes appointments, schedules meetings, and coordinates the location
• Receives visitors, giving information in accordance with approved procedure
• Opens and distributes both school and U. S. mail, checks and notates deadlines
• Makes travel arrangements including hotel and airline reservations for out-of-district meetings/conferences
• Performs general secretarial duties which include, but are not limited to, answering telephones, taking messages, providing information in accordance with approved procedures
• Understands and publicly supports District and campus-level policies, procedures, and practices
• Performs other job-related duties as assigned by the Director

WORKING CONDITIONS:

• Multiple task environment, high intensity public relations
• Communicates effectively in both oral and written formats
• Maintains emotional control under stress.
• Works occasional prolonged and irregular hours

Function

The Senior Administrative Assistant for Director for Blended Learning Programs and Support uses good judgment in performing various secretarial duties necessary in an appropriate and timely manner to achieve departmental and organizational goals. The Senior Administrative Assistant must be self-motivated and self-directed, exhibiting professionalism and confidentiality of the highest level at all times. Duties may include answering telephones, assisting Director in the preparation of documents, research, compiling reports, preparing and sending communications, correspondence, maintaining budget; and other tasks necessary for the office to operate smoothly and efficiently. The Senior Administrative Assistant for the Director of Blended Learning Programs and Support works carefully and tactfully with various internal and external customers, including district administrators, employees, visitors, and others.

Reports To:

Director of Blended Learning Program

Responsibilities:

• Uses computer applications, such as Word, Excel, PowerPoint, Outlook, and all Google Drive applications to type
• memorandum, compile and create reports, and maintain calendars
• Communicates with staff regarding board items and deadlines and composes a variety of documents including memos, letters, reports and transmittals, as needed, and ensures grammatical and typographical accuracy
• Makes appointments, schedules meetings and assists in making arrangements for meeting places and in contacting
• participants for various meetings and activities and maintains the Director's daily calendar of activities
• Makes travel arrangements, including hotel, airline reservations and vehicle rentals for out-of-district meetings/conferences including preparation of all required travel forms
• Processes Director's and C&I Specialists' in-district travel and reimbursement requests
• Maintains office supply inventories, orders supplies and materials, and processes requisitions and contracts as needed
• Maintains record of budget expenditures and organizes and files requisitions on all expenditures
• Answers telephone, takes messages, and provides information as instructed by the Director and Specialists and according to approved procedures
• Maintains accurate, up-to-date, and organized filing system
• Handles multiple tasks effectively, exercise good judgment in prioritizing tasks, work under pressure, meet deadlines, and maintain confidentiality
• Collaborates and works cooperatively with other offices within the District while maintaining the protocols and
• procedures established by the Deputy Superintendent for Curriculum and Instruction
• Proofreads and edits completed reports to ascertain accuracy of data
• Utilizes district financial and management systems, including BusinessPlus, eSchoolPlus, Frontline, and HR Payroll
• Undertakes/completes assignments in an appropriate and timely manner to achieve organizational goals
• Values the organization by maintaining a positive working environment, adhering to the District's mission statement, and recognizing and supporting various roles and functions within the District
• Performs duties in a professional, ethical, and responsible manner as defined in Board policy and the TEA Code of
• Ethics for Educators
• Serves as a positive role model by exhibiting professional behaviors, relating positively with others, and maintaining an excellent attendance record
• Accepts and uses constructive criticism to enhance self-development and job performance
• Performs other administrative duties as assigned by supervisor

Supervisory Responsibilities:

• None

Working Conditions

• Ability to handle challenging situations
• Ability to maintain emotional control under stress
• Ability to make quick effective decisions Ability to perform work while standing and/ or walking for extended periods, up to eight (8) hours a day
• Ability to see detailed information, naturally or with correction
• Ability to receive or convey information and/ or instruction from internal/ external customers through spoken expression
• Ability to manipulate tools/ equipment/ keyboards
• Must have valid Texas driver's license.
• Must be available to work a flex schedule (1- 2 weeks in summer dates; TBD)
• Occasional prolonged and irregular hours
• Occasional in-district travel

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.

Job Description Revised: August 19, 2024

For assistance or more information, see our Jobs and Applications Page
or you may contact:
CCISD Human Resources - (361) 695-7250
Auxiliary Applicant Tracking / Applications
CCISDhr@ccisd.us
CCISD Human Resources
801 Leopard
Corpus Christi, Texas
(Please include the Job Posting Number with any correspondence.)

Salary: CLES/406: $20.40 minimum/hour (individual salary calculation is based on applicable experience)
See the CCISD Salary Schedule handbook for information regarding initial salary placement.

Days: 226