Job Title: Administrative Assistant
Location: North Kansas City, MO
Duration: 12 Months

Shift: Hours will be flexible, but I would say 7-4 M-F.

HR Responsibilities – 30% · Supports compliance with AIMS, ISO9001 and ISO45001 policies and standards. · Supports pre-hire requirements and serves as coordinator for new hire onboarding process at NKC . Point of contact at NKC for coordinating on-site interviews of prospective employees a. Supports coordination and orientation process for all new employees b. Arranges all pre-employment testing and screenings c. Assigns A#, orders FR uniforms, assigns lockers, provides access to computer systems, e-mail, and software appropriate for job assignment; coordinates workspace/offices and office supplies) d. Sets up hourly employees for biometric based time-clock (for payroll) e. Provides daily support, answers, supplies, etc. for new employees to enable a smooth and rapid transition to their new working assignment f. Assists employee set up benefits, direct deposit, tax forms, and other HR related documents · Supports NKC leadership team with AIMS Element 2 documentation for tracking, managing, and coordination of HR audit materials in order to maintain compliance with *** policies and regulatory agencies. · Coordinates Dashboard Pillar 6 (people systems) for the NKC site · Initiates and coordinates community relation events under guidance of NKC Leadership team. · Serves as Wellness Champion for the site · Coordinates paperwork for the tuition reimbursement program. · Provides administrative billing support for HR related vendors (ex. TalentWise, WorkSpend) · Serves as the administrative support coordinator for social media planting on ANNA and Facebook. · Fist point of contact for all HR related questions; works closely with Regional HR Manager · Biweekly payroll processing for hourly and salary non-exempt staff · Maintains HR data and prepares reports from SAP HRMS · Maintains HR files, including I-9 and E-Verify Administrative Elements – 35% · Supports SAP requisitioning and invoice processing site wide · Prepares and releases blanket and individual requisitions through SAP · Order miscellaneous supplies for the plant/maintenance department (using P-card) · Provides general administrative support for all office personnel as needed · Key organizer for plant meetings and site functions, including arranging facilities and caterer's · Serves as the Document Control Administrator for NKC (SharePoint, eDMS, physical library, and W: drive). · Arranges meals/catering for classes, meetings, and special events. · Documents weekly, monthly, and other NKC site team meetings (IMPACT) · First contact for all customers, visitors, solicitors, contractors, and calls to the site · Manages small capital projects for office and site upgrades (renovations, upgrades, etc.) · Manage site visitors and provide safety training in absence of HESQ Specialist

HSE Responsibilities – 25% · Serves as primary back up to the HESQ Specialists · Weekly inspection and documentation of RCRA satellite accumulation areas, 90 day hazardous waste areas, eye wash, safety showers, and emergency equipment (shelter and spill kits). · Monthly inspection and resupply of First Aid kits · Monthly inspection and documentation of AEDs and Fire Extinguishers. · Maintains inventories of all PPE and safety supplies for HES department Miscellaneous – 10% Completes miscellaneous projects assigned by department leaders.

Must have skills.
· 2-3 Years’ experience in a manufacturing office.
· Strong communication skills (written and verbal). Ability to work with little supervision.
· Good knowledge of Microsoft Office and other PC applications. SAP experience is desired. Strong Microsoft Excel and PowerPoint experience desired.